How to Setup Your Office Computer to Share Folders through the Network?

Why do I need this?

You may want to use this feature if you have course presentations or class support documents you want to show in class to your students. Sharing a folder with your presentations will enable you to access and show files from any classroom in the BAS building.

• This eliminates the need to carry a diskette from classroom to classroom.
• If some of you teach the same class in different classrooms, you won't need to carry around the disk in your pocket!
• Has ever happen to you that sometimes you just don't know where did you put that disk!
• This will also help with presentation files (i.e. PowerPoint) that don't fit on a diskette.
• When multiple faculty members teach several sections of the same class, all of them can access the same presentation simultaneously from different classrooms. This will help to save in disk storage room plus makes it easy to maintain a single copy of the presentation.

Sharing files through a network is really easy:

1. You Network Properties must have "File and Printer Sharing for Microsoft Networks" component.
2. Select the folder that contains the files you want to share.
3. Right click on the folder.
4. Select Sharing. You will be presented with a screen similar to the one shown below:

• Click on " Shared As".
• Under " Share Name" enter a name you would like to give to this shared resource.
• Under " Comment" enter a description for this resource (optional).
• Under " Access Type" select the type of access you want to allow:
  • " Read-only". It will allow a user to read, but not modify (write) or delete your files. This is the best option.
    • Do not forget to enter a password in the Read-Only Password field.
  • " Full". It will allow a user to read, write and delete files in this directory. Use with caution.
    • Do not forget to enter a password in the Full Access Password field.
  • "Depends on Password": The type of access will be determined by the password the user enters at the moment of accessing the resource. If the user enters the read-only password, it will only allow the user to read files in this directory. If the user enters the full access password, it will allow the user full access (read, write and delete) to all the files in this directory. Do NOT forget to enter the Read-Only and Full Access Passwords if you select the Depends on Password option.
• Under " Passwords" enter the respective passwords. This is VERY important to ensure security.

• Click " OK", you will see a small hand appear under your directory. This is the "shared" icon and lets you know that you are sharing that folder.