D2L Page Templates | Word | PowerPoint | Excel | PDFs | Videos
Self register for TBR's accessibility training course (opens in new window). Consider starting accessibility awareness with this course. It will give you the background information you need to fully understand the need for creating accessible course documents. To register, please follow the instructions below:
- Go to elearn.TBRonline.org (opens in new window)
- Choose “External Registration”
- Select “I do not have a username and password” -- Submit
- Choose ATC_Training – Accessibility Training Course
- On the resulting page - Click Register
- On the resulting page – NOTE assigned username and temporary password
- Choose Login
- Once in the course – Change password – click on arrow beside username in upper right corner; choose Account settings; click on Change Password
Creating Accessible Course Content
The directions and links below document how to create accessible course content.
Accessible D2L page templates are available in each of your D2L courses. It is a best practice to create your syllabus in D2L using one of the built-in syllabus templates.To use these templates do the following:
- In the D2L Content area, choose New> Create a File
- Choose a template from the Select a Document Template dropdown (next to the Title
- Edit the contents to be appropriate for your course and Publish.
Copying Word Content to D2L Web Page Files with/without Applied Templates
Consider creating D2L course files using the D2L HTML editor because students who are visually impaired cannot read the Word, PDF, and PowerPoint documents unless they first download them. Using the HTML editor basically makes a web page that is readable by screen readers without a download. Only use Word documents and other file types when students need to download these files, do something to them, and then upload the changed files to a dropbox.
If you have not already created the document in Word, create it directly in a D2L content page using the accessibility tools described below. You may also copy your Word content into a D2L Content page by:
- In the D2L Content area > click the New button > choose to Create a file. If your content is already in Word follow the steps below to cleanly copy the content into a D2L.
- After choosing "Create a File" in D2L, choose one of the built in pages templates with simple formatting to give your page a style. (Note: An accessible syllabus outline is one of the choices.)
- Copy the text of an entire Word document or a portion of the Word document.
- Move back to the D2L page.
- Place the cursor in the D2L web page where you wish to paste.
- Use the paste as Text command – Control + Shift + V (Windows) or Shift+Option+Command+V
(Mac) to paste the text of the Word document as plain text. Pasting text in this manner
places all text in one long paragraph.
(Note: Sometimes a simple, normal CTRL+V paste and choice of "Keep formatting" will give the desired results. You may want to try that first. Other times, the Word code is messy and does not give the desired results and this plain text pasting technique will help.)
- Break up the text into paragraphs if you need to and apply heading and list styles.
(Note: If you don’t break the text into paragraphs, adding a heading style or list style will affect all of the text. Break the text into paragraphs by placing the cursor in the new paragraph location and press the enter key.)
- Create Accessible Tables – If you have simple tables, just add a title and description in Word’s table properties and then paste the table into your D2L page the normal way using the typical Control +V (Windows) or Command +V (Mac).
- Documents with Images - Save any images that existed in the Word document as separate
images. (Right click the images in Word and save them to your computer.) Then, upload
the images into your D2L Content page by clicking the HTML editor "insert image" icon.
Remember to add alt text and descriptions when prompted by D2L.
New April 2017: D2L now has an accessibility checker built into the HTML editor. You can find the icon in the lower right corner of the editor next to the spellchecker.
- Creating Accessible Word documents
- Sample document with accessible sample components to use to create and then copy or upload into D2L.
Getting Started - Make a PDF accessible
- Directions for creating fully accessible PDFs
- Directions for Creating Accessible PDFs Using the Cannon Follow Me Printer - Follow the additional steps above to make your document a more fully accessible PDF for students who are impaired.
- Sample Inaccessible PDF - This PDF is not accessible because the text has not been recognized using Optical Character Recognition. The easiest way to tell that this file contains a picture of text instead of accessible text is to try to highlight specific words in the PDF. If you cannot highlight single words or sentences the file is not in any way accessible to students who are visually impaired. Try it! Then, practice creating an accessible PDF starting with this document or one of your own similar to this.
Adding Closed Captioning to Videos
- Directions for adding Closed Captioning to Videos using YouTube
- Sample Video - Option 1 for learning
- Sample Video - Option 2 for learning
If you do not see what you need please call 615-904-8189 or scan this QR code.