Forms required through this guideline may be obtained through the Office of the University Provost.
It is normally not necessary to send a representative to the Graduate Council meeting; however, representatives are welcome. Most action pertaining to faculty and program review occurs in the Graduate Faculty/Program Review subcommittee meeting. Departmental representatives and/or individual faculty making application for graduate faculty membership may attend the sub-committee meetings to respond to questions or concerns of the sub-committee. In the event that the sub-committee does not recommend a curriculum request, the department chair is notified and the reasons are given. In the event a person is not recommended for graduate faculty membership, the individual is notified and the reasons are given.
New Program Requests include the establishment of new academic degree programs, new majors, new concentrations (concentrations appear on the student's transcript and require TBR approval), and new specializations (specializations do not appear on the student's transcript and do not require TBR approval).
The NEW COURSE PROPOSAL FORM should be followed for all new course proposals. There are two parts to the form: Part I - Course Justification and Part II - Course Outline. Both parts must be submitted.
If proposed new course, change of title, or reactivation of a course may affect other departments, attach letters from the department chairs certifying they have been consulted and concur with the proposed action. Check current catalogs for similar course titles and offerings.
To avoid duplication of course numbers, check with the Director of Records before assigning a course number. Avoid duplication of course titles and infringement on courses existing in other departments. If a course title is changed, it is sometimes necessary to change the course number as well.
The Graduate Council frequently receives requests to change existing 3 credit hour courses to 4 credit hours because accrediting agencies have recommended it. This in and of itself is not sufficient cause to add credit hours. SACSCOC recommends 750 minutes of class time per semester credit hour.
To dual-list a 4000/5000 level course, include the course outline which must include a section stating the specific additional requirements for graduate students. These requirements must be of sufficient rigor to justify graduate credit. Dual-listed (4000/5000) courses must be approved by the University Curriculum Committee before being acted on by the Graduate Council. The department is responsible for submitting the appropriate documentation to the Graduate Council.
To dual-list a 6000/7000 level course, include the course outline which must include a section stating the specific additional requirements to justify doctoral (7000 level) credit.
"Non-substantive revisions" refers to minor modifications in the existing program, e.g., changing the number of hours required in the core, adding or deleting one course from the core, adding or deleting elective courses, etc.
Concentration is used if the notation is to appear on the student's transcript. Adding a concentration requires TBR approval.
Specialization is used if the specialty is not noted on the student's transcript. Adding a specialization does not require TBR approval.
Courses which have not been offered in the past three to five years should be inactivated. No justification for inactivating a course is needed.
To reactivate a course, an updated course outline ( Part II of the NEW COURSE PROPOSAL) must be included.
As of Fall 1997, the +/- grading system was implemented for graduate classes using the conventional ABC grading system. S/U grading, when appropriate, may be requested for an internship, practicum, etc.
Non-substantive changes in the admission requirements for graduate programs such as requiring or deleting letters of recommendation, may be recommended by the Graduate Council, however, substantive changes require TBR approval, e.g., instituting a GRE score when one has not previously been required.
Minor changes in curriculum may be made at the departmental level and do not require action by the Graduate Council. These include:
However, these changes do need to be made in the catalog. This requires approval by the department chair and dean of the applicable college.
Send changes along with a COVER MEMO signed and dated by the department chair, the pertinent college dean, and the dean of the College of Graduate Studies. Changes may be written on a photocopy of the current catalog page(s) or on a separate sheet.