Residential Life & Housing Rules
Residence Hall Conduct and Disciplinary Sanctions
Guidelines and Procedures for Housing Conduct Violations
Students who violate residence hall policies, as outlined in both the Student Housing License Agreement and in the Student Discipline policy, may be subject to the disciplinary processes of Housing and Residential Life, as well as other University disciplinary processes. The following guidelines are provided to assist students in understanding and responding to the Housing and Residential Life judicial process, including its use of incident reports, conduct violation referrals, judicial hearings, and judicial hearing forms. The imposition of sanctions for conduct violations resulting from incident reports filed with regard to housing infractions does not preclude additional hearing and sanctioning processes through the University disciplinary process. Individual circumstances can determine varying levels of response, and sanctions can take into account the specific facts of each situation. By signing the MTSU Student Housing Agreement, a student agrees to support the rules and disciplinary procedures governing a living and learning community.
Responsibility for Administration
Unless indicated otherwise, all initial violations of housing regulations will be adjudicated by the area coordinators in each of their respective areas. Where indicated, cases will be referred to the associate director of Residential Life. The associate director will be responsible for adjudicating all cases referred to her/him and applying the appropriate sanctions.
The associate director of Residential Life will refer to the assistant dean of Student Life all cases which involve violations of general regulations of the Student Disciplinary Policy (link to policy). The associate director may elect to refer students to the assistant dean of Student Life for multiple violations of housing rules, when inappropriate behavior persists, or when other circumstances warrant such action.
Conduct Violation Referral
Cases are adjudicated from an incident report submitted to the area coordinator by a hall staff member, resident of the hall, or their administrator. Cases may also be adjudicated from incident reports provided by the Department of Public Safety. The resident must schedule a meeting with the appropriate area coordinator as noted on the incident report.
A student alleged to have acted in violation of housing rules may be interviewed by the appropriate housing official. During this interview, the student will be advised as to what housing rules have allegedly been violated and will be given an opportunity to explain his or her version of the act or incident or to otherwise refute the allegations.
The housing official will review the incident, taking into account the information provided by the student. A determination will be made, and the student will be advised as to whether or not a disciplinary conference is warranted.
Students who are subject to the imposition of sanctions will be accorded conference with the appropriate housing administrator. A preliminary review may be converted to a disciplinary conference at the student’s election. The following procedural protections will be afforded the student at and during the disciplinary conference:
- The student shall be advised of the breach of regulations for which he or she is charged.
- The student shall be given an opportunity to call witnesses or present other evidence on his or her behalf.
- The student may be accompanied by an advisor of his or her choice.
Acknowledgment of Violation
At the conclusion of the disciplinary conference, the student will sign the Judicial Hearing Disposition Form acknowledging the violation and accepting the sanction imposed. The decision of the hearing officer is final.
Residents involved in multiple violations of housing rules will be referred to the associate director of Residential Life and may be assigned additional sanctions or have their housing agreements canceled. In addition, the associate director of Residential Life may elect to refer the student to the assistant dean of Student Life for disposition pursuant to the University disciplinary process.
Effect of Noncooperation
A student who fails to cooperate, ignores, or otherwise does not respond within 24 hours after receiving an Incident Report will be issued a Failure to Comply Notice. If the student does not respond within another 24 hours to make an appointment, the associate director of Residential Life will initiate action for possible cancellation of the License Agreement and removal of the student from University Housing.
Failure to Comply with Sanctions
It is expected that all sanctions will be completed within the time frame given in writing to the student. Failure to comply with sanctions in a timely manner will result in a meeting with the associate director of Residential Life. The associate director of Residential Life may give a written extension if such is deemed appropriate or may impose additional sanctions. The student may be placed on housing probation and will be notified that a second failure to comply will result in cancellation of his or her Housing License Agreement.
The list below is not intended to be exclusive and individual circumstances may indicate that the imposition of other sanctions would constitute a more appropriate response.
- Restitution — Restitution may be required in situations which involve destruction, damage, or loss of property or unreimbursed medical expenses resulting from physical injury. When restitution is required, the student or student organization is obligated by the appropriate housing authority to compensate a party or parties for a loss suffered as a result of the violation(s). Any such payment in restitution shall be limited to actual cost of repair, replacement, or financial loss.
- Housing Probation — The appropriate housing official may notify the student that continuation or repetition of specified conduct may be cause for cancellation of the Housing agreement.
- Residential Service — A student may be required to perform specified tasks or service to the residence hall community under the supervision of a University official.
- Community Impact Statement/Project — A student may be required to complete a written paper, project, or presentation which relates to the offense.
- Involuntary Reassignment — A student may be involuntarily moved to another residence hall if warranted by his or her behavior.
- Cancellation of License Agreement — A student’s license agreement is canceled, and the student must vacate his or her place of residence within 24 hours of notification or as directed by the appropriate housing official.