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Distance Learning Meeting Requests
To reserve on-campus facilities for mandatory and optional meetings, including unit exams, midterm and final exams for hybrid and correspondence courses, as well as optional meetings for online courses, departments must print, complete and submit the form below to the Scheduling Center. Room assignments are confirmed with the departments.
- Print, complete and submit to your department scheduler the attached Distance Learning Meeting Request Form. (This form may not be submitted electronically.) The department forwards the requests to the Scheduling Center.
- Room requests received prior to the deadline may be made for mandatory and optional meetings.
- Requests received after the deadline may be for optional meetings only and require the approval of your Department Chair, Dean and Vice Provost (see approval request on page 4 of the Distance Learning Meeting Request Form).
- The approvals will be kept on file.
Please note:
-Submission of this form should occur as departments are building their semester schedules.
-Departments are responsible for reserving meeting space (by the deadline) for courses which are not staffed when submitting the schedule.
-Mandatory meetings create time conflicts preventing students from registering for other classes.
-Optional meetings do not create time conflicts and are listed as memo notes in RaiderNet. In order to view the notes, students must click on the CRN. It is recommended that professors email their classes regarding scheduling of optional meetings.
Definitions:
Online Courses – Optional meetings only may be scheduled. All work is conducted online. Proctored exams are permitted.
Hybrid-Online Courses – No more than nine (9) hours of required face-to-face or on-campus meetings may be scheduled, including orientations, unit exams, midterm, and final exams.
Correspondence Courses – No more than nine (9) hours of required face-to-face or on-campus meetings may be scheduled, including orientations, unit exams, midterm, and final exams.
Distance Learning Meeting Request Form
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Name of Person Making Request
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Date of Request
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Academic Term
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Email Address
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Phone Number
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Distance Learning Course Type
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__Online __Hybrid-Online __Correspondence
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Instructor’s Name
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Course ID (prefix, number, section)
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CRN
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Meeting 1 – Type
(please check one)
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__Mandatory Meeting __Optional Meeting __Unit Exam __Midterm __Final
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Date of Meeting
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Alternate Date
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Beginning Time
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End Time
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Alternate Beginning Time
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Alternate End Time
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Building Preference
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Alternate Building Preference
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Room and/or Floor Requested
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Is Non-academic Space Scheduled (i.e. BAS 137E/F)?
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__YES __NO
If yes, building/room number:
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*Are Proctored Exams Permitted?
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__YES __NO
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Meeting 2 – Type
(please check one)
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__Mandatory Meeting __Optional Meeting __Unit Exam __Midterm __Final
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Date of Meeting
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Alternate Date
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Beginning Time
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End Time
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Alternate Beginning Time
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Alternate End Time
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Building Preference
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Alternate Building Preference
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Room and/or Floor Requested
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Is Non-academic Space Scheduled (i.e. BAS 137E/F)?
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__YES __NO
If yes, building/room number:
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*Are Proctored Exams Permitted?
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__YES __NO
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Meeting 3 – Type
(please check one)
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__Mandatory Meeting __Optional Meeting __Unit Exam __Midterm __Final
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Meeting 3 – Type (please check one)
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__Mandatory Meeting __Optional Meeting __Unit Exam __Midterm __Final
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Date of Meeting
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Alternate Date
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Beginning Time
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End Time
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Alternate Beginning Time
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Alternate End Time
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Building Preference
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Alternate Building Preference
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Room and/or Floor Requested
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Is Non-academic Space Scheduled (i.e. BAS 137E/F)?
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__YES __NO
If yes, building/room number:
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*Are Proctored Exams Permitted?
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__YES __NO
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Meeting 4 – Type
(please check one)
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__Mandatory Meeting __Optional Meeting __Unit Exam __Midterm __Final
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Date of Meeting
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Alternate Date
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Beginning Time
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End Time
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Alternate Beginning Time
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Alternate End Time
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Building Preference
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Alternate Building Preference
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Room and/or Floor Requested
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Is Non-academic Space Scheduled (i.e. BAS 137E/F)?
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__YES __NO
If yes, building/room number:
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*Are Proctored Exams Permitted?
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__YES __NO
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Additional Comments
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*NOTE: If proctored exams are permitted, exam dates will be listed in Resource 25 and will not create a time conflict during registration. The Scheduling Center will note in RaiderNet exam dates/times/locations. Students must click on CRN to view the notes.
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Late Meeting Requests
After registration has begun, only optional meetings may be scheduled. Exceptions/approval are required for the following:
Exams/meetings that require mandatory, on-campus attendance on specific dates/times and which will create time conflicts for students.
Department Chair ___________________________________________
Dean _____________________________________________________
Vice Provost _______________________________________________
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