315  Posthumous Degrees

Approved by President
Effective Date: June 5, 2017
Responsible Division: Academic Affairs
Responsible Office:  Records and Scheduling
Responsible Officer:  Registrar

I. Purpose

In the unfortunate event of a Middle Tennessee State University (MTSU or University) student's death during an academic term, in which it may reasonably be assumed that he/she would have completed all degree requirements, a degree may be awarded posthumously to the student. The decision as to the likelihood that the student would have completed his/her work during the term shall be at the discretion of the President or designee. The special nature of the award should be reflected on all pertinent records.

II. Procedures

A.  When the University learns of the death of a currently enrolled student at MTSU, the Registrar will send an email to the graduation coordinator for that college requesting confirmation by email that the student would have completed his/her work during that term and was on track to meet all degree requirements for the academic program.

B.  The Registrar will send the recommendation to the Provost with a copy to the college Dean of the student's program of study. After review, the Provost will forward to the President.

C.  The President will make the final determination to award a degree posthumously. The decision will be forwarded to the Registrar.

D.  If a degree is awarded, the Registrar's office is responsible for notifying family members. Family contact information will then be sent to the Executive Assistant, President's Office for invitation to any graduation events, such as a luncheon or breakfast.

E.  The posthumous degree will be entered on the diploma, on the student's permanent record, and in the commencement program.

Forms: none.

Revisions: none.

References: none.