IV:06:05 Campus Commemoratives Policy

I. PURPOSE

The purpose of this policy is to provide a standard procedure for permitting individuals to commemorate a person or group with a significant connection to the University. Each request will be evaluated and approved or denied on a case-by-case basis. Placement must fit within the University's master plan. A "commemorative" in this policy may refer to a memorial, or recognition of any type that is installed on the physical exterior grounds or building interiors. A separate policy for the naming of buildings, facilities and grounds is defined in MTSU Policy IV:06:04 Naming Buildings and Facilities.

II. PROCEDURE

A. Requests should be made through a Dean, Provost or Vice President's office or directly to the President's Office. All requests will be first considered by the Provost and Vice Presidents who, after appropriate research and consultation with other university offices and staff, will make a recommendation to the President for review. Strong consideration will be given for any individual with a significant connection to the University, including students, alumni, donors and retired faculty and staff or others with a significant connection.

B. When a commemorative is proposed for the campus exterior grounds, the University has a strong preference for commemorative bricks or pavers, inscribed with the name of the honoree and their connection to the University, to be placed at the University's discretion according to the University's master plan. In the case of extraordinary accomplishment, such as a Nobel Laureate recipient associated with the University, a commemorative sign may be considered. Dedicated trees or landscape materials, stand alone in-ground plaques, or commemorative plaques on benches will not be considered.

C. Campus Planning and Facilities Services will locate and design the exterior memorial paver or sign, approve the final design, and to the extent possible standardize the locations and designs.

D. Memorial or recognition signage on the interior of buildings may also be processed through a Dean, Provost or Vice President's office or directly to the President's Office. Campus Planning will design and approve the material, size and text of the signage.

E. One-time fees associated with the design, construction, installation and maintenance of any commemorative may be described by appendix to this policy, and modified by administrative approval to cover the costs associated with the memorial, and to best meet the objective of honoring the named individual or group. The donor or sponsor of the proposal will be responsible for all associated fees for the production and installation of the commemorative.

F. All commemoratives are property of the University.

G. A commemorative may be relocated or removed at the University's discretion for any reason. The University will take all reasonable care to maintain the condition of existing and new commemoratives for as long as the University deems appropriate, and to record the location of exterior memorials. However, the University cannot guarantee the preservation in perpetuity of an existing tree memorial, exterior plaque or bench, new dedication pavers or signs, or interior signage.

H. The burial of bodies or body parts on campus, including those of pets and other animals, is prohibited as well as the spreading, disposal, or burial of ashes of cremated bodies.

Revisions: April 20, 2012 (original).

Cross-references: MTSU Policy IV:06:04 Naming Buildings and Facilities.