IV:07:09 Student Employment

It is the responsibility of the department or activity chairperson to determine if funds have been budgeted for student help before authorizing the employment of student workers.

I. CAREER DEVELOPMENT CENTER

The Career Development Center provides an electronic job posting service for students who are seeking work opportunities on or off campus.

II. SELECTION OF EMPLOYEES

A. The selection of student employees to work in University departments will be done by the department chairperson or budget head of the particular unit or his/her designee.

B. The department or activity chairperson may seek assistance from the Career Development Center in identifying prospective student workers or he/she may select students of his/her own choice.

C. The department or activity chairperson who needs student workers referred by the Center should inform the Career Development Center of the position requirements. The Center will then post the position for all students. Students will apply by whatever means the department required in the posting.

III. GENERAL INFORMATION

A. The University is an Equal Opportunity Employer.

B. Policies contained herein do not affect current procedures involving the college work study program or the work scholarship program.

C. These same procedures apply to the employment of student workers, regardless of the source of funds (Federal, State, or private).

D. In all cases, enrolled students in good standing at the University or those prospective students who express intent to enroll will be given priority for campus jobs.

E. Departments may hire students who are relatives to members of the particular unit, but in no case may they be placed in the same line of supervision where one relative supervises the activities or makes employment decisions about the other.

IV. SUMMER EMPLOYMENT

Students or prospective students may qualify to work full-time during the summer term if the job opportunity presents itself. In order to qualify as a full-time summer worker, assurance must be given of intent to continue or begin enrollment at this University during the fall semester. High School graduates who indicate they plan to enroll in the fall semester are eligible to apply for work opportunities during the summer term. In all cases, students enrolled in the University or those who express intent to enroll will be given priority for campus jobs.

V. RATE OF PAY - UNDERGRADUATE STUDIES 

Students employed in campus jobs will be paid according to the minimum wage law regulated by the Fair Labor Standards Act. Departments may pay students above the minimum wage law.

VI. RATE OF PAY - GRADUATE STUDIES

Graduate students paid on an hourly basis will be paid at the same rate of pay as undergraduate students. Pay for graduate teaching assistants and other graduate assistants occupying budgeted positions is based on a rate per semester, academic year, or fiscal year per MTSU Policy IV:07:12 Appointment of Graduate Assistants.

VII. RECORD KEEPING REQUIREMENTS 

The department head must maintain, per Department of Labor regulations, the following records on each student employee:

Hours worked must be kept by workday and by workweek by each student and authorized by the supervisor. The hours worked will be recorded and authorized by using the Web Time Entry system. The pay period is defined as the 16th of one month to the 15th of the following month. The University's workweek for Fair Labor Standards purposes is defined as 12:00 AM Saturday through 11:59 PM the following Friday. See MTSU Policy IV:07:07 Compliance with The Fair Labor Standards Act.

The department or activity chairperson will be responsible for processing a Personnel Event Form (PEF). All entries for payroll must reach Office of Human Resource Services by the due date established.

VIII. PAYDAY

Student workers will be paid on the last work day of the month except for the month of December. Payments for December will be made on December 31. If December 31 falls on a Saturday or Sunday, payment will be made on the Friday prior to December 31.

IX. OVERTIME PAYMENT

Overtime payment at the rate of 1 ½ times is required per University policy for all hours worked in excess of 40 during the workweek.

X. STUDENTS WORKING IN MORE THAN ONE DEPARTMENT 

Student workers working in more than one department should notify each department affected. Overtime rates will be paid for hours worked over 40 per week and will be charged to the primary department.

XI. OFF-CAMPUS EMPLOYMENT 

The Career Development Center will also refer students to job opportunities that may be available off-campus. Students are encouraged to register with the Employment Center for off-campus job opportunities as well as for on-campus jobs.

Revisions: April 1, 1976; July 1, 1979; March 1, 2013.

Cross-references: MTSU Policy IV:07:12 Appointment of Graduate Assistants; MTSU Policy IV:07:07 Compliance with The Fair Labor Standards Act.