Postal Service Guidelines

The United States Postal Service operates a contract station on campus. The rules and regulations are the same for contract stations as other United States Post Offices. However, the post office personnel are not United States Postal employees. Therefore, holidays for the campus post office are observed on the same schedule as other employees of the University.

Since a system is operational for intra-campus communications, student-to-student mail may be processed free of charge. However, the sender and addressee must be identified, including name and MTSU post office box number, in order for the mail to be processed. Students may not delegate the use of their post office box to another person or organization not affiliated with the campus. The following cannot be sent free of charge through campus mail: any letter, package, postal card, or circular from a student’s place of employment which advertises or seeks to sell any product to another student, faculty member, administrator, or organization. Other non-mailable matter is any mail which invites or otherwise permits or facilitates participation in a lottery and/or obscene and lewd publications or writings. Political matter pertaining to election for public office in any manner is prohibited from student-to-student mail. Chain letters are unlawful and will not be distributed. Campus election material (SGA) may be processed in a limited quantity provided three (3) days are allowed for processing prior to the deadline. No advertisement for selling, etc., may be distributed by other than approved university auxiliaries. Any unusual type of mail needs to be approved by the campus postmaster prior to entry into the mail stream. The postal clerks will provide additional information. Also, a listing of detailed instructions is posted in the lobby by the campus mail chute. Each student is responsible for clearing the mail from his or her assigned box daily. Returning students should check for a change in box assignment at the window if mail has not been received within a reasonable period of time (two weeks). Married student couples that are both full-time students will each need to pay for a box, but can share the same box number.

In the event there are insufficient boxes, students will be assigned to General Delivery and may pick up mail at the postal window until additional boxes become available for assignment.

Any student who has paid for a box and subsequently leaves or withdraws from the University must fill out a change-of-address form at the post office. Mail addressed to a student who has left or withdrawn will be returned to sender unless this form is completed.