MTSU Purchasing Card
PROCUREMENT CARD POLICY
(a) The MTSU Purchasing Card (PCard) will be used for buying
supplies and services that do not conflict with/or violate
Procurement or Contract Policies.
(b) For any purchases of supplies and/or services less than $5,000
(Does not apply to Personal, Professional, or Consultant Contracts)
MTSU Departments and employees shall use a PCard to procure the
supplies and/or services.
(c) All University Departments and employees must utilize State of
Tennessee, MTSU, Tennessee Board of Regents (Including all TBR
Institutions), and University of Tennessee (Including all UTK
Institutions) contracts as the primary sources to procure any
needed supplies and/or services. A list of current State of
Tennessee, MTSU, Tennessee Board of Regents (Including all TBR
Institutions), and University of Tennessee (Including all UTK
Institutions) contracts are available on the MTSU Procurement
Services Website:
http://www.mtsu.edu/procurement.
If the item or service can be procured at a lower price or is
unavailable on these contracts then the Department or employee may
purchase it elsewhere, however all PCard purchases shall be made
utilizing 'best bid practices'.
(d) All documentation pertaining to PCard purchases of supplies
and/or services shall be available for review and audit by
Procurement Services, Internal Audit, and State Audit. The
Procurement Services PCard Administrator shall monitor PCard
purchases and audit MTSU Departments and employee purchases both
electronically and by physical inspection.
(e) The PCard Administrator shall provide education classes for
MTSU Departments and any new and existing cardholders as required.
All new MTSU Departments and employees will be required to attend a
'mandatory' training class prior to having their PCard activated.
(f) All purchases made for supplies and/or services under $5,000
shall be made with an MTSU PCard unless the vendor requires a
University Purchase Order or in rare circumstances a "Check
Enclosed". For these situations a Procurement Requisition will be
completed utilizing SciQuest and forwarded to Procurement Services
along with an explanation. MTSU Departments and employees not
utilizing the MTSU PCard for local purchases will have a 'local
purchase limit' of less than $500. Any purchase for supplies and/or
services $500 and greater will be made by using a Procurement
Requisition.
(g) Failure by any MTSU employee to adhere to these PCard policies
may cause the violator to be held personally liable for all charges
and temporary suspension of their PCard. Continual abuse and/or
misuse of University PCard Policies shall result in forfeiture of
all Procurement Card privileges and possible disciplinary action up
to termination of your employment from the University.
Activities that are specifically prohibited are:
1. Absolutely NO alcohol or food of any nature shall be purchased
with a PCard (Refer to Procurement Policy Section 9.0 for
Food
Policy).
2. Absolutely NO Travel, including but not limited to airfares,
rooms, and car rentals, shall be purchased with a PCard
3. Absolutely NO Medical, Physician, and/or Pharmaceutical
expenses shall be purchased with a PCard
Required PCard Forms:
PCard WORKS User Guide
Email Nina Lee Procurement Card Administrator with Questions:
2011 Middle Tennessee State University, a Tennessee Board of Regents institution 1301 East Main Street, Murfreesboro, TN 37132-0001 USA +1.615.898.2300
Middle Tennessee State University, in its educational programs and activities involving students and employees, does not discriminate on the basis of race, color, national origin, sex, religion, or age. Furthermore, the university does not discriminate against veterans or individuals with disabilities.
 |
 |