The following list should be helpful in the purchase process for
projects funded by Technology Access Fees. Please remember to
coordinate with Dr. Watson Harris all purchases whether by
requisition or e-mail. This includes any upgrades, change orders,
or cancellations to all purchase requests.
PLEASE PUT YOUR PROPOSAL NUMBER ON ALL
- Requisitions must be submitted electronically through MT
$ource for all purchases. Purchases from the Phillips Bookstore
and from ITD must be first approved by sending an e-mail to
email@example.com or Maria
- Please note projects are approved by project line items, not
by dollars. If the item was not listed specifically in the
proposal, you are not authorized to purchase the item. The only
modifications permitted to the proposal(s) must involve an
upgrade in computer technology or a substitution due to
obsolescence. Examples of possible upgrades include change from
Windows 2003 to Windows XP, change in computer speed to a higher
MHz, or increase in RAM capacity.
- To meet TBR's request that all TAF funds be spent in the year
collected, MTSU approves more projects than there is funding. As
a result, projects receive funding on a first requested, first
funded basis. Because projects are not allocated dollars, any
savings through the purchase process are collected in the overall
TAF accounts and used to balance the TAF accounts at the end of
the year. Additionally, purchases requested past December will
not receive funding if the TAF funds have been exhausted.
- Remember all TAF equipment must be accessible to students.
Items may not be installed or located in a faculty office.
Purchases for all items - Requisition required through MT
- Submit a requisition through MT $ource. The account number is
located on the TAF proposal website next to the first line item.
Change the cart name in MT $ource to the TAF number. Include the
TAF proposal number from the web as an internal note and relate
the items requested on the requisition to the items listed on the
proposal. Include any bid requirements as an external
attachment. Any email associated with the request, should
be included as an internal attachment.
- The requisition will be processed and approved through MT
- When the item purchased is received, make notations in MT
$ource as received. This will notify Accounts Payable to
process once the settlement status is marked as fully received.
- Change orders must be approved by Watson. Send an email
to Watson (
firstname.lastname@example.org) and Maria
the increase to the purchase order and the reason for the
increase. We will forward your request to Purchasing.
Requests for paper
- Send an email to Maria Knox (
paper be delivered to the open computer lab. She will provide the
account number and reference number and forward your request to
Purchases from ITD or Phillips Bookstore
- Send an email to Watson (
email@example.com) and Maria
approval to purchase item from ITD or Phillips Bookstore. She
will provide the account number and reference number to be used
in the purchase.
- Purchase the items. Send the Phillips Bookstore receipt, copy
of the approving email and any other documentation of the
purchase to Maria at EVPP, CAB 111.
- Submit the Software Order Form to ITD. Add the TAF
proposal number after your display name.
(Paperwork can be initiated early for a July 1 start
- All student help employed in the seven TAF funded computer
labs must be registered in the Student Technology Assistance
Robin Jones in ITD is the contact person. She determines
the rate of pay for student help. GA wages are determined
by the Graduate Office.
- Complete a PAF form for Graduate Assistant help. The
student's, department chair's, and dean's signatures are needed
before forwarding to Watson. Please include the departmental
timekeeping location on the form and the TAF proposal number. The
position and account number will be assigned in Provost's office.
To have tuition paid for the student, please send an email to
Sherry Justice, Maria Knox, and Watson Harris, stating the
semester(s) that tuition will be paid. Watson will confirm the
email with the account number. Students must be enrolled full
time every semester they are employed.
- Complete a PEF for student help. Student's, department
chair's, and dean's signatures are needed before forwarding
to Watson. Please include the departmental timekeeping location
on the form. The position and account number will be assigned in
Provost's office. Students must be enrolled full time every
semester they are employed.
Construction for a TAF Project
Construction schedules are coordinated through Watson.
Facilities Services and Watson have tentatively scheduled all
projects requiring assistance from Facilities Services. Do not
contact Facilities Services directly to schedule a TAF project.
Category Zero - Scheduled Replacement
To replace instructional computers or printers (office
computers and printers are excluded) that are four years old, send
an email to Watson with the tag numbers. Watson forwards the
request to ITD. ITD will investigate the use and location,
and make a recommendation to the Instructional Technology
Committee. The standard configuration amount for computers is
currently $1100 for PCs and $1600 for MACs. The printer
configuration is the closest technology to existing printer.
If you need more technology than the standard configuration, there
are three ways to pursue the additional funding: departments
may 1) subsidize the cost beyond the standard configuration, 2)
submit a proposal through another TAF category, or 3) submit a
request for an exception to the standard to the ITC. Please
note the Instructional Technology Committee has not yet granted an