URECA Award Travel Information

Undergraduate Research Experience and Creative Activity (URECA)

I f you have been awarded a URECA Scholar award to support travel that is necessary to accomplish your project, a travel authorization must be filled out completely. If you did not already include one with your URECA proposal, be sure to complete one at least 30 days before you are to leave. (*see below) Sign your name and deliver it to Emily Born in the URC office, Ingram Building room 011B. She will obtain the remaining necessary signatures. Transportation costs to and from your research/activity destination are covered up to a maximum of $1000.00. Housing and tuition will not be paid by URECA.

Most travel funds are awarded on a reimbursable basis only. Only airfare can be paid in advance by the university, and only when using one of MTSU's listed travel agencies. *Domestic travel authorizations must be turned in 30 days in advance to the travel office, and international authorizations must be turned in 60 days in advance. Cash advances are not available to students, and department purchasing cards cannot be used for travel expenses. When you return, you must fill out a travel expense claim form that has all original receipts attached. Sign and deliver it to Emily Born in the URC office, Ingram Building room 011B. She will obtain the remaining necessary signatures. A check will be sent to you. Or, if you have arranged for direct deposit, your reimbursement can be deposited that way if you prefer.

If you need help with these forms, please contact Emily at 494-8918, and she will be glad to assist you.

If you will be traveling during the summer sessions, you may need to make special arrangements before you leave regarding timesheets and stipend payments. If this applies to you, please contact the URC office.