Undergraduate Research Experience and Creative
These awards will be available to students who
may be collaborating with one or more faculty members, but who will
have more ownership of or take the lead role in their project (from
design to implementation to report writing/presentation). The
Scholar award is for students who have successfully completed an
URECA Assistantship or other similar research or creative
experience. The amount of the stipend will be determined in
consultation with the faculty mentor(s) based on the number of
hours the scholar will contribute to the project. The stipend award
amount may not exceed $3,500 (350 hrs @ $10/hr.). An additional
award (of an amount appropriate to the project) may be used to
cover costs associated with travel integral to the conduct of the
project as well as materials, supplies, library/studio costs, or
technical documents connected with the discipline. The size of this
award will depend critically upon the justification of need.
Projects can remain open for a maximum of 3 semesters. Stipends not
claimed past that time period will not be paid. Projects
completed during that time period will earn $500 extra compensation
for the mentor.
A student must have a well-focused project
to work on, with a reasonable likelihood of significant
outcomes, and one or more faculty mentor(s) willing to
collaborate on that project.
Faculty mentors must have been consulted
prior to submission of the proposal because they are expected
to collaborate with the student to the degree necessary for the
successful completion of the project. Faculty mentors must have
a shared interest and a high degree of expertise in the subject
area of the project, because they will be mentoring the student
throughout the project.
A final report must be submitted one
semester after a project has been completed or before
commencement if the project is completed during the semester of
graduation. This is monitored by the URC office and, in
general, funding for another project will not begin until a
final report on a previously funded project has been
The application process requires that the
student take significant ownership of the process, beginning
with the response to the request for applications, in order to
gain real-world experience in the practicalities of research,
scholarship, and creative work. The student, in consultation
with the faculty member(s), will submit a completed
application. The application package differs from that for
URECA assistants in that the proposal is more extensive (as
If the student's project is directly
related to the work of the faculty mentor(s), two things may
take place: a) the student may develop his or her own
spin-off project from a faculty project, to which URECA funding
will be applied, or b) the student's involvement with the
faculty project should be at a level such that
published/presented works resulting from the collaboration
would include the student as co- and preferably first-author or
lead role artist/producer. In either case, students are
expected to play a primary, not an assistant role.
The faculty mentor(s) will be familiar with
the expenses, including equipment, supplies, publication costs,
library, studio, or laboratory fees, copy costs, travel or
other expenses that are allowed in the program and should be
consulted in the preparation of the budget portion of the
application. $300 is an average supply award, but that is
a guideline, not a cap. There is, however, a $600 cap on
awarded software. It should be noted that gasoline expenses for
travel for the purpose of gathering data will not be funded
unless a compelling justification is provided in the proposal;
for example, well outside the middle Tennessee area. Requests
to fund study outside of the middle Tennessee area will be
considered for stipend and airfare only. URECA does not fund
housing or tuition.
The proposal is the heart of the application
packet and due thought and reflection should be devoted to its
preparation. It must clearly state the intended goal of the project
and must contain sufficient background and documentation to permit
a rigorous assessment of the potential for success.
Also please note:
Students applying for Scholar funding who have
not completed an URECA assistantship, but who have other similar
experiences that will prepare the student to engage in a research
or creative problem at the Scholar level, must provide
evidence/documentation/verification of that experience.
Be aware that the reviewers of the proposal
will be drawn from a broad cross section of disciplines.
Proposals should not exceed five typed, (12
pt. font) double-spaced pages, excluding figures, tables, and
Proposals must be written by the student.
Although parts of the Application form are to be completed by the
faculty member(s), the student must write the statement of the
proposed project. When two or more students will assist on the same
project, each student should prepare separate applications and
write his or her own statement of the proposed project.
The specific elements of the proposal will
depend on the discipline, but proposals might include the following
Introduction: The Introduction should begin with
a brief description of the project in layperson's terms before
the more technical aspects of the project are discussed.
Provide a statement of the objective(s) of the proposed work, and
the anticipated significance of the work.
Background: As appropriate for the discipline,
either provide a brief review of the work that has already been
done in the project area (together with complete references in
the appropriate professional style) or provide a description of
the context within which the project fits. This section should
also include any personal information about the student, which
would indicate to the reviewers the student's qualifications to
successfully complete the project. A resume or curriculum vitae
(as appropriate for the discipline) may be attached to the
proposal to supplement this section.
What problem(s) will be
What hypothesis/hypotheses will be
What will the artistic endeavor
What is the overall concept/treatment and
significance of the
Purpose: Tell what the project will entail and
describe the expected outcome.
Methods: Provide a detailed description of the
research methods or creative process that will be used in the
project. This description should include a justification for the
specific approach that will be used.
Time Schedule: Provide dates for the initiation
and completion of each phase of the project. Propose a detailed
timeline taking into consideration all phases of the project and
the writing of the final report.
Collaboration with Faculty Mentor(s): Provide a
description of the way the student and faculty mentor(s) will
collaborate on the project. The faculty mentor(s) should play a
significant role in responding to ideas, providing advice for new
directions and resources, discussing the implications of the
results, and reading drafts of the final report. Will there be
regularly scheduled meetings between student and faculty
mentor(s)? Explain how the project relates to the on-going work
of the faculty mentor(s), if this is the case.
Each application packet should include: (Please
Type all sections-Fronts only!)
Incomplete applications will be returned
unread. Use the application checklist to make sure that your
application is complete.
The original application with all signatures must
be delivered by the deadline to the URC/Compliance
office, Ingram 011B.
application cover sheet (page 1 of
APPLICATION - SCHOLAR form)
faculty mentor section (page 2 of
*Faculty mentor separate endorsement letter
project budget with budget justification
(page 3 of application)
project proposal (5 pages maximum,
excluding figures, tables, and references)
time schedule (1 page maximum)
application checklist (page 5 of
academic transcript (unofficial OK. You may
print from Pipeline)
authorizations if applicable
Application packets must be complete to be
considered. Incomplete packets will be returned for possible
resubmission in the next request for applications. The applications
will be evaluated and ranked on the basis of how well the
instructions are adhered to and the degree to which the application
meets the outlined criteria. These criteria include the
Thoroughness of application and adherence
to guidelines in the request for applications.
Clarity of the project proposal.
Quality of the project.
The strength of the faculty mentor
Assessment of student transcript.
Potential for successful completion of the
The award is made with the expectation that
broad dissemination of the outcome is a high likelihood and that
the student will play a significant part in the preparation of the
product to be presented. It is anticipated that the project will
result in a presentation, publication, exhibit, or performance in a
forum with greater-than-regional audiences. Should a student's work
result in a publication, conference presentation, exhibit, recital,
etc., support from the URECA program should be acknowledged, and
the VPR's office should be notified.
URECA scholars will submit a final report
describing their project. If publication of a report is standard
practice for a scholar's discipline, then a report conforming to
the appropriate style manual will be expected. This report should
be suitable for submission for publication in whatever outlets are
standard for the discipline. For disciplines in which publication
is not a traditional requirement, the scholar should submit a
reflective summary of the goals of the project and of the extent to
which the project has met those goals as well as the completed
project, a project portfolio, or other documentation as is
appropriate for the discipline. In all cases, the
final report will be from five to
ten typed (12 pt. font) double-spaced pages. At some point(s)
during the project the student will also be expected to share
his/her work with a campus audience. The report should be submitted
within one semester of the completion of the project. Final award
checks will be disbursed when the completed report is submitted.
Funding for any new projects will not commence until after a final
report for a previously funded project has been received in the URC