Admissions & Standards Division of Student Affairs
Adopted protocols shall be reviewed at the first organizational meeting each year
for reaffirmation, modification, or cancellation.
At the first organizational meeting of the academic year, the vice-chair of the previous
year shall assume the position of committee chair. The committee shall select a vice-chair
and a secretary for the year. The chair, vice-chair, and secretary shall be on the
committee as faculty.
The vice-chair shall serve as chair in the event the chair is unable to attend. The
vice-chair shall also move into the position of committee chair in the next academic
year. If the vice-chair is unable to serve as chair during the next year, a new chair
shall be elected at the first organizational meeting of the year. The new chair shall
be on the committee as faculty.
At the first organizational meeting, the committee shall establish a meeting calendar
for the academic year. Other meetings may be held if necessary.
The committee shall be governed by the latest edition of Robert’s Rules of Order.
Any rule may be suspended by a consensus of the majority members present for that
Proposals and agenda items must be submitted to the committee Chairperson at least
14 days prior to the meeting that it will be voted on. If a proposal or agenda item
is not received 14 days before a meeting, the proposal may be distributed and discussed
but will not be acted upon until the next meeting.
Ten (10) days prior to the next scheduled meeting, the chairperson will send proposals
and supporting materials to all members of the committee and college deans. The meeting
agenda and relevant proposals will further be posted on the Admissions and Standards
website at least 7 days prior to meeting. No proposal will be voted on it if has not
been posted for 7 days before a meeting. Committee members are encouraged to disseminate
the committee’s website address to all faculty members within their respective colleges.
In order to act on any agenda item, the Admission and Standards Committee shall have
a quorum, defined as 51% of the faculty members assigned to the committee. The votes
of student members will be counted, but their presence will not contribute to the
quorum. In the event no quorum is present, the meeting shall be adjourned and all
items will be held over until the next scheduled meeting. Ex officio members will