Payroll Form Instructions

New Hire - Faculty
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
        Yes HRS Completes HRS Completes Use PAF if hire without a search. Also, full-time faculty will have contract with Academic Affairs. Department Head, Dean, VP
New Hire - Administrative
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
        Yes HRS Completes HRS Completes Use PAF if hire without a seach. Employee, Department, Dean, VP
New Hire - Classified
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
          HRS Completes HRS Completes Use PAF if hire without a search. Employee, Department, Dean, VP
New Hire - Adjunct
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
Yes      Yes - After email notification from HRS. Employee must electronically sign contract.   Employee must submit to HRS Employee must submit to HRS See EPAF instructions for guide for completion. Employee, HRS (NexGen), Department, Dean, PI (if grant position), VP
New Hire - Hourly
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
Yes      Yes - After email notification from HRS. Employee must electronically sign contract.   Employee must submit to HRS  Employee must submit to HRS See EPAF instructions for guide for completion. Employee, HRS (NexGen), Department, Dean, PI (if grant position), VP
New Hire - Graduate Assistant
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
Yes       Yes - After email notification from HRS. Employee must electronically sign contract.   Employee must submit to HRS  Employee must submit to HRS See EPAF instructions for guide for completion. Employee, HRS (NexGen), Department, Graduate Dean
New Hire - Student
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
Yes     Yes - After email notification from HRS   Employee must submit to HRS  Employee must submit to HRS See EPAF instructions for guide for completion. Department Head
New Hire - CWSP Student
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
Yes     Yes - After email notification from HRS   Employee must submit to HRS  Employee must submit to HRS The Financial Aid Office handles all paperwork Financial Aid
Extra Comp - Faculty / Admin
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
    Yes         May be one time pay or paid in equal installments. The assignment dates = first of month and end of month pay is to be received.*Must attach a completed extra comp form. Department Head, Dean, VP
Hours Worked for Another Department - Classified
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
              Enter hours on Web Time Entry as hours worked for another department.  Must include index to be charged.  
Termination - Faculty
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
    Yes         Indicate in remarks reason for termination (non-renewal, retirement, termination). Attach term/resignation letters Department Head, Dean, VP
Termination - Admin / Classified
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
    Yes         Assignment Dates = End Date Department Head, Dean, VP
Termination - Adjunct
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
      Yes       If terminates outside normal contract, the HRS office will prorate the pay Department Head, Dean, VP
Termination - Hourly
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
      Yes       Terminate ASAP to prevent unnecessary timesheets. Use EPAF code TERMTH. Department Head only
Termination - Graduate Assistant
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
       Yes - Must contact HRS if termination is outside normal contract dates       If terminates outside normal contract, the HRS office will prorate the payMust email HR to remove any future dated records first. Department Head, Dean, Graduate Dean
Termination - Student
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
      Yes       Terminate ASAP to prevent unnecessary timesheets. Use EPAF code TERMST. Department Head only
Termination - CWSP Student
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
      Yes       The Financial Aid office handles all paperwork. Use EPAF code TERMSW. Financial Aid
Changes in Pay - Promotion
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
  Admin -Classified Faculty         Documentation of promotion should be attached Department Head, Dean, Graduate Dean
Changes in Pay - Reclass
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
              Reclassification paperwork is handled by the HRS office  
Transfers
Hiring
Verification
Workflow
PAF PEF EPAF PageUp I-9 W-4 Remarks Signatures
   Yes Yes         Office the employee is leaving submits a terminating PEF Office the employee is transferring to submits a PAF EmployeeDept HeadDeanVPfor PAFDept Head

 

 

Human Resource Services 

Middle Tennessee State University 
2269 Middle Tennessee Boulevard 
204 Sam H. Ingram Building 
Murfreesboro, TN  37132-0001
(615)-898-2929