Event Services - Lectures

Lectures and Conferences are a hallmark of academia. MTUnions Event Services works with a variety of MTSU staff to provide you with the best possible experience for you and your guests. Our Event and Technical Services areas work in tandem to provide the most seamless experience possible. Conferences carry a special opportunity to showcase the campus, and all that we can offer. When you are ready to request your space, please use the links in the right hand menu.

Ballroom

Venues

MTUnions operates many venues suitable for Lectures and Conferences. The Grand Ballroom is located in the Student Union Building on the East side of campus. This space boasts over 13,000 square feet of banquest space, divisible into smaller sections, and ranging in capacity from 30 up to 1,000 seated at round tables. The student Union has additional meeting rooms, lecture halls, and banquet spaces. The Tennessee Ballroom, located in the James Union Building on the West side of campus is part of the Historic section of campus. At over 7,000 square feet the Tennessee Ballroom holds up to 350 at round tables and with additional breakout spaces ranging in size from 50-150 many conference oppotunities exist. The Keathley University Center sits in the heart of the MTSU Campus. With a theater space seating almost 300 and mulitple breakout rooms, ranging in size from 15-125, and the location of the pirmary residential dining hall, the KUC is an excellent location for small to medium sized conferences.

Parking

Most lots near MTUnions facilities are open to the public after 5 p.m. on business days when classes are in session. On weekends, tickets are only issued for vehicles in violation of state regulations or those parked in 24-hour reserved spaces. MTUnions will develop a custom parking plan, which could include visitor passes and reserved lots. If some or all expected guests do not have University parking permits, indicate on the online form that special parking may be required. ADA Parking is available in close proximity to all our venues. We are able to provide golf carts and arrange bus shuttles through Parking Services for an additional fee.

Food and Beverage

MT Catering is the exclusive food service provider for all events in the Student Union Grand Ballroom and James Union Building’s Tennessee Ballroom. External groups are required to use MT Catering for all food service needs regardless of venue. Menu options and pricing are available here. If you wish to serve alcohol and no students of the university will be present, ask your scheduler.

Technical Services Support

An audio-visual technician is provided for events requiring technical support. Packages for enhanced audio and production (lighting, drapery, sound staging, etc.) are available at additional cost. MTUnions will coordinate all technical services and event stake holders, working within your budget to create a memorable event. Visit our Technical Information page for more information.

Reservations

Minimum advance time required: 20 business days for events.

Confirmations and Contracts

Once all approval and/or signatures are received, your personal event scheduler will be in touch to solidify event details, provide pricing quotes, and send a confirmation. Groups may not advertise events until receiving confirmation from MTUnions. External groups will be issued rental contracts, with deposit required upon receipt of the signed contract and the remaining balance due five business days after the event date.

Cancellations

Please be aware that resources are assigned to your event when a venue is reserved, and advance notice of any changes is necessary to properly manage resources. If a reservation is no longer needed, we appreciate being notified as soon as a decision is made, but minimally 72 hours prior to event date. External groups with a contract will forfeit their deposit and must reimburse costs of any services already advanced.

Payment

MTUnions accepts cash, check, Visa, MasterCard, inter-departmental transfer, and approved invoicing. External groups must pay by the contracted date or by five business days after the event. University-sponsored groups will provide an index number with their space request, and charges will be withdrawn via journal voucher on the last business day of the month the event occurs. Student-sponsored events are invoiced on the last business day of the month, with payment due upon receipt.

Responsibilities and Restrictions

Event organizers are expected to relinquish their room(s) in the same condition as received. Sign-holders are provided for wayfinding throughout each building. Nothing may be adhered to walls, doors, or windows. Glitter, confetti, paint, and open flames are prohibited. Cleaning and/or damage charges will be assessed for failure to comply. For Complete list of Guidelines click here.