Course Development and Review Process

Faculty interested in teaching online are encouraged to connect with MTSU Online regarding the course development process.  This process is intended to connect faculty with Instructional Designers and with best practice resources to support the development of high quality, engaging courses.   

Developing a NEW Asynchronous Online Course (3 phases)

Proposal

  • Calendar of Submissions (Due Dates)
    The following reflects due dates for proposals and course reviews for new online course developments:
    • Summer Delivery
      • October 1 - Proposals received by MTSU Online
      • March 1 - Course Review
    • Fall Delivery
      • October 1 - Proposals received by MTSU Online
      • March 1 - Course Review
    • Spring Delivery
      • April 1 - Proposals received by MTSU Online
      • October 1 - Course Review
  • Compensation
    • For developing a new online course:  
      • 1 credit hour -- $1000
      • 2 credit hours -- $2000
      • 3 or more credit hours --$4000
    • Non-standard courses such as internships, practicum, etc., are compensated depending on the nature of the course, up to a maximum of $1,000 per course.
  • The course developer (faculty / instructor) completes and submits a Course Development Proposal Form
  • The Course Proposal form is routed to department chair for authorization.
  • The authorized Course Proposal form is then forwarded and reviewed by MTSU Online Director

Development

  • Once the Course Proposal is approved by MTSU Online, the course developer should submit a draft syllabus using the accessible syllabus template within D2L.
  • An Online Course Development Agreement contract will be sent to the course developer from MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu).
  • An MTSU Online Instructional Designer is assigned to the course project and begins consultation process by meeting with the course developer to discuss goals, establishing timelines and benchmarks for development activities.
  • Newly-developed online and hybrid courses will be reviewed before being added to the semester schedule.

Implementation

This section describes the process to be followed when development of a new online or hybrid course is complete.  New online and hybrid courses are not listed in the distance section of the semester schedule until this process is complete, and new courses may not be added to a semester schedule less than four weeks prior to the beginning of a semester. 

Course Approval Instructions 
When the development of an online or hybrid course is complete, please follow these instructions for delivery approval.    

  • Course Developer (the instructor)
    • Adds the department chair or school director to the course by using the Add Participant option under Classlist.  Department chairs should be added as Course Reviewers.
    • Conducts a self-evaluation of the course using the Peer Review Form.
    • Emails the self-evaluation to the assigned instructional designer to begin the review process.
    • Has the opportunity to make revisions based on instructional designer recommendations.
  • MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu)
    • Requests course review and approval by emailing the completed Peer Review and Course Approval forms to the appropriate department chair/school director.
  • Department
    • Chair/school director reviews the course design and content.
    • Signs Course Approval Form to either approve or not approve the course for delivery.  Modification instructions must be included for non-approved courses.
    • The signed original Course Approval Form or a scanned/signed copy must be sent to MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu).
  • MTSU Online Faculty Services

Approved Courses:

    • MTSU Online Faculty Services adds the approved course to the Approved Distance Courses inventory.
    • Backs up the course content onto a private server in the MTSU Online Faculty Services Office for security and archival purposes.
    • Emails the Scheduling Center that the course designer’s department/school may add the course to the target semester schedule.
    • Completes a pay document to compensate the course designer per the fee noted in the development agreement.
    • Emails the course designer that the pay document has been completed.

Non-approved Courses: 

    • Modification instructions (determined by the chair/director) are sent to the course designer by MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu).
    • MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu) sends the final Peer Review Form and the Approval Form to the Chair/School Director.
    • When the course is approved, the instructions for Approved Courses above apply. 
  • Department
    • Adds course to the semester schedule.
    • Schedules meeting rooms as required for hybrid courses.
    • Schedules meeting rooms for optional meetings for online students, if requested by instructor.
  • Course Developer (the instructor)
    • Receives development fee usually within eight weeks of course approval (if Online/Hybrid Course Development Agreement is approved and on file in MTSU Online Faculty Services - Carol Hayes, carol.hayes@mtsu.edu).
    • Teaches the course in the target semester.
    • Serves as the lead designer of the course for the term of the three-year contract, the duties of which include:
      • updating the master shell each semester as necessary
      • familiarizing other professors with instruction of the course and assisting in updating welcome page, contact information, and calendar;
      • sharing and uploading course for sectional instructors; 
      • working with department to obtain textbooks and other course materials;
      • working with the department to schedule the course. 
 

Redeveloping an Asynchronous Online EXISTING Course (3 phases)

Proposal

  • Calendar of Submissions (Due Dates)

    The following reflects due dates for proposals and course reviews for redeveloping existing asynchronous online courses:

    • Summer Delivery
      • October 1 - Proposals received by MTSU Online
      • April 1 - Redevelopment Course Review for Summer offering with a mid-May or June start date
      • May 1 - Redevelopment Course Review for Summer offering with a July start date 
    • Fall Delivery
      • October 1 - Proposals received by MTSU Online
      • July 1* - Redevelopment Course Review for Fall offering
             (*For those with summer work approval)
    • Spring Delivery
      • April 1 - Proposals received by MTSU Online
      • November 1 - Redevelopment Course Review for Winter term
      • December 1 - Redevelopment Course Review for Spring offering
  • Compensation
    • Compensation for redeveloping an existing online course will be determined in consultation with MTSU Online, with a maximum amount of $3,000 per course. Compensation will vary depending on the amount of work needed to update a given course.
    • Redevelopment of other non-standard courses such as internships, practicum, etc. are compensated depending on the nature of the course and the amount of work needed to update the course. Maximum compensation is $1,000 per course for redeveloping these non-standard courses.
  • The course developer (the instructor) completes and submits a Course Development Proposal Form
  • The Course Proposal form is routed to department chair for authorization.
  • The authorized Course Proposal form is then forwarded and reviewed by the MTSU Online Director.

Development

  • Once the Course Proposal is approved by MTSU Online, the course developer should submit a draft syllabus using the accessible syllabus template within D2L.
  • An Online Course Development Agreement contract will be sent to the course developer from MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu).
  • An MTSU Online Instructional Designer is assigned to the course project and begins consultation process by meeting with the course developer to discuss goals, establishing timelines and benchmarks for development activities.
  • Newly-developed online and hybrid courses will be reviewed before being added to the semester schedule.

Implementation

This section describes the process to be followed when redevelopment of an online or hybrid course is complete.  Online and hybrid courses are not listed in the distance section of the semester schedule until this process is complete, and new courses may not be added to a semester schedule less than four weeks prior to the beginning of a semester. 

Course Approval Instructions 
When the redevelopment of an online or hybrid course is complete, please follow these instructions for delivery approval.    

  • Course Developer
    • Adds the department chair or school director to the course by using the Add Participant option under Classlist.  Department chairs should be added as Course Reviewers.
    • Conducts a self-evaluation of the course using the Peer Review Form.
    • Emails the self-evaluation to the assigned instructional designer to begin the review process.
    • Has the opportunity to make revisions based on instructional designer recommendations.
  • MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu)
    • Requests course review and approval by emailing the completed Peer Review and Course Approval forms to the appropriate department chair/school director.
  • Department
    • Chair/school director reviews the course design and content.
    • Signs Course Approval Form to either approve or not approve the course for delivery.  Modification instructions must be included for non-approved courses.
    • The signed original Course Approval Form or a scanned/signed copy must be sent to MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu).
  • MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu)

Approved Courses:

    • MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edu) adds the approved course to the Approved Distance Courses inventory.
    • Backs up the course content onto a private server in the MTSU Online Faculty Services Office for security and archival purposes.
    • Emails the Scheduling Center that the course designer’s department/school may add the course to the target semester schedule.
    • Completes a pay document to compensate the course designer per the fee noted in the development agreement.
    • Emails the course designer that the pay document has been completed.

Non-approved Courses: 

    • Modification instructions (determined by the chair/director) are sent to the course designer by MTSU Online Faculty Services.
    • MTSU Online Faculty Services (Carol Hayes, carol.hayes@mtsu.edusends the final Peer Review Form and the Approval Form to the Chair/School Director.
    • When the course is approved, the instructions for Approved Courses above apply. 
  • Department
    • Adds course to the semester schedule.
    • Schedules meeting rooms as required for hybrid courses.
    • Schedules meeting rooms for optional meetings for online students, if requested by instructor.
  • Course Developer
    • Receives development fee usually within eight (8) weeks of course approval (if Online/Hybrid Course Development Agreement is approved and on file in MTSU Online Faculty Services office).
    • Teaches the course in the target semester.
    • Serves as the lead designer of the course for the term of the three-year contract, the duties of which include:
      • updating the master shell each semester as necessary
      • familiarizing other professors with instruction of the course and assisting in updating welcome page, contact information, and calendar;
      • sharing and uploading course for sectional instructors; 
      • working with department to obtain textbooks and other course materials;
      • working with the department to schedule the course. 

Developing a Synchronous Online Course

At the direction of the Provost, MTSU Online reviews courses offered as Synchronous (formerly called "remote") and Synchronous/Online. To offer a synchronous online course please follow these steps as the faculty developer.

  1. Get approval from your department chair to offer the synchronous course.
  2. Complete this brief course self-report -- the MTSU Synchronous Course Checklist. 
  3. A MTSU Online instructional designer will review your submitted checklist and your D2L shell and provide feedback to you about elements relating to FERPA, accessibility, and SACSCOC accreditation standards. 

If a course has already been offered as synchronous (remote) in a previous term, the course does not have to be reviewed by MTSU Online and you do not have to complete the checklist.

Unlike blended and fully asynchronous online courses, compensation is not available for Synchronous (Remote) and Synchronous/Online course development.