Course Development Process

This process connects faculty with instructional designers and resources to support developing high quality, engaging courses. Read more about the process below as well as expectations and notifications for course developers.  See the MTSU Online Course Types page for more information as to which types of courses fall into which process and whether development compensation is available.

Developing a NEW Asynchronous Online Course

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Proposal

NOTE: The proposal window for Summer / Fall 2023 course offerings is now CLOSED.  Proposal applications for Spring 2024 courses will be accepted beginning February 1, 2023.

  1. The faculty developer of the course completes and submits a Course Development Proposal Form (a dynamic form). Consult your department chair first to make sure the chair is aware and amenable. 
  2. The proposal form is automatically routed to the relevant department chair for review and approval, and then automatically routed to Trey Martindale (Chief Online Learning Officer).
  3. Carol Hayes (carol.hayes@mtsu.edu, MTSU Online Faculty Services Coordinator) will initiate an Online Course Development Agreement Form (also a dynamic form) that will be automatically routed to the faculty developer, then department chair, then MTSU Online for approval. This form specifies the developer duties and obligations, and facilitates developer compensation.

Due Dates

Planned Semester Delivery
(Semester in which NEW course will be initially taught)
Proposal Window
(Time during which proposals are accepted)
Proposal Decision
(Developers will be notified no later than...)
Course Review Due Date
(Date by which course development must be completed)
Summer August 1 – October 1 (prior to planned semester delivery) November 1 March 1
Fall

August 1 – October 1 (prior to planned semester delivery)

November 1 March 1
Winter February 1 - April 1
(prior to planned semester delivery)
May 1 October 1
Spring February 1 - April 1 (prior to planned semester delivery) May 1 October 1

Example:

Course XXXX 1234 is being developed for first online delivery during Spring 2023

 

Proposal must be submitted via Dynamic Forms by April 1, 2022

 

Proposal will be evaluated; approval notice sent no later than May 1, 2022

 

Course must be reviewed and moved to departmental approval phase by October 1, 2022

 

Compensation for developing a new online course:  

  • 1 credit hour -- $1000
  • 2 credit hours -- $2000
  • 3 or more credit hours --$4000

Non-standard courses such as internships, practicum, etc., are compensated depending on the nature of the course, up to a maximum of $1,000 per course.

Development

  1. Once the development proposal has been approved, an MTSU Online Instructional Designer (ID) is assigned to the faculty developer by Carol Hayes (carol.hayes@mtsu.edu, MTSU Online Faculty Services Coordinator).  The Faculty Services Coordinator notifies the developer and the ID of proposal approval.
  2. The ID contacts the faculty developer and begins consultation process by meeting with the faculty developer to discuss goals and establish timelines and benchmarks for development activities.
  3. The faculty developer consults the ID over the weeks or months as the faculty developer builds the course. 
  4. The faculty developer completes a course assessment using a validated quality rubric
  5. The ID completes a course assessment using a validated quality rubric.
  6. The ID and faculty developer meet to discuss the two assessments and resolve any differences or issues.
  7. The ID notifies Faculty Services Coordinator, who then notifies the department chair that the course is ready for review by the department chair. 

Implementation

This section describes the process to be followed when a new online or hybrid course has been developed.  New online and hybrid courses are not listed in the distance section of the semester schedule until this process is complete, and new courses may not be added to a semester schedule less than four weeks prior to the beginning of a semester. 

  1. The department chair reviews the course design and content. The chair reads the assessments by the faculty and by the ID, and reads any comments resolving differences or issues between the assessments.
  2. If the chair approves, the chair completes the chair review form (a dynamic form) that is automatically routed to Carol Hayes. If the chair does not approve, the chair will indicate this on the chair review form and MTSU Online will follow up with the chair and the developer.
  3. Carol Hayes adds the approved course to the Approved Distance Courses inventory. Carol emails the Scheduling Center that the department or school may add the course to the targeted semester schedule.
  4. Carol completes a pay document to compensate the faculty developer. Carol emails the faculty developer that the pay document has been completed.
  5. The home department (not MTSU Online) adds the course to the semester schedule. The home department schedules rooms as required for hybrid courses or optional meetings for online courses. 
  6. The faculty developer receives compensation usually within eight weeks of course approval. The course is then offered in the target semester.

Note: the faculty developer is responsible for the course during the three-year agreement. Duties include:

  • updating the master shell each term as necessary
  • familiarizing other professors with instruction of the course and assisting in updating welcome page, contact information, and calendar
  • sharing and uploading course for sectional instructors
  • working with department to obtain textbooks and other course materials;
  • working with the department to schedule the course
 

Redeveloping an EXISTING Asynchronous Online Course

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Proposal

NOTE: The proposal window for Summer / Fall 2023 course offerings is now CLOSED.  Proposal applications for Spring 2024 courses will be accepted beginning February 1, 2023.

  1. The faculty developer of the course completes and submits a Course Development Proposal Form (a dynamic form).
  2. The proposal form is automatically routed to the department chair for review and approval, and then to Trey Martindale (Chief Online Learning Officer) for review and approval.
  3. Approved proposals will be routed to Carol Hayes, MTSU Online Faculty Services Coordinator, and then forwarded to Louanne Bergman, MTSU Online Director, for review to determine compensation (see below).
  4. Once compensation decisions are determined, Carol Hayes will notify faculty developer and assigned MTSU Online Instructional Designer (ID) and initiate contract.

Due Dates

Planned Semester Delivery
(Semester in which REVISED course will be taught)
Proposal Window
(Time during which proposals are accepted)
Proposal Decision
(Developers will be notified no later than...)
Course Review Due Date
(Date by which course development must be completed)
Summer August 1 – October 1 (prior to planned semester delivery) November 1

April 1 - for courses offered with a mid-May or June start date

May 1 - for courses offered with a July start date

Fall

August 1 – October 1 (prior to planned semester delivery)

November 1

July 1*

(*for those with summer work approval)

Winter February 1 - April 1 (prior to planned semester delivery) May 1 November 1
Spring February 1 - April 1 (prior to planned semester delivery) May 1 December 1

Example:

Course XXXX 9876 is being redeveloped for Spring 2023

 

Proposal must be submitted via Dynamic Forms by April 1, 2022

 

Proposal will be evaluated; approval notice sent no later than May 1, 2022

 

Course must be reviewed and moved to departmental approval phase by December 1, 2022

 

Compensation

  • Compensation for redeveloping an existing online course will be determined in consultation with MTSU Online, with a maximum amount of $3,000 per course. Compensation will vary depending on the amount of work needed to update a given course.
    • Tier 1 Redevelopment - Full Redevelopment ($3000)
      • Faculty developer must meet with their assigned MTSU Online Instructional Designer.
      • Faculty developer must complete the Course Review Rubric prior to and at the conclusion of the redevelopment phase.
      • Faculty developer must complete the Course Roadmap document [Narrative version or Table version].
      • Course must meet all FERPA, Accessibility, and Copyright requirements.
      • 50% or more of the course content is being redeveloped.
    • Tier 2 Redevelopment - Partial Redevelopment ($1500)
      • Faculty developer must meet with their assigned MTSU Online Instructional Designer.
      • Faculty developer must complete the Course Review Rubric prior to and at the conclusion of the redevelopment phase.
      • Course must meet all FERPA, Accessibility, and Copyright requirements.
      • Less than 50% of the course content is being redeveloped.
  • Redevelopment of other non-standard courses such as internships, practicum, etc. are compensated depending on the nature of the course and the amount of work needed to update the course. Maximum compensation is $1,000 per course for redeveloping these non-standard courses.

Development

  1. Once the development proposal has been approved, an MTSU Online Instructional Designer (ID) is assigned to the faculty developer by Carol Hayes. Carol Hayes notifies the developer and the ID of proposal approval.
  2. The ID contacts the faculty developer and begins consultation process by meeting with the faculty developer to discuss goals and establish timelines and benchmarks for development activities.
  3. The faculty developer completes a course assessment using a validated quality rubric. This helps determine which part of the course should be re-developed.
  4. The faculty developer consults the ID over the weeks or months as the faculty developer modifies the course in the master course shell. 
  5. The ID completes a course assessment using a validated quality rubric.
  6. The faculty developer completes a course assessment using a validated quality rubric.
  7. The ID and faculty developer meet to discuss the two assessments and resolve any differences or issues.
  8. The ID notifies Carol Hayes, who then notifies the department chair that the course is ready for review by the department chair. 

Implementation

This section describes the process to be followed when re-developing an existing online or hybrid course.  Online and hybrid courses are not listed in the distance section of the semester schedule until this process is complete, and new courses may not be added to a semester schedule less than four weeks prior to the beginning of a semester. 

  1. The department chair reviews the course design and content. The chair reads the assessments by the faculty and by the ID, and reads any comments resolving differences or issues between the assessments.
  2. If the chair approves, the chair completes the chair review form (a dynamic form) that is automatically routed to the Faculty Services Coordinator. If the chair does not approve, the chair will indicate this on the chair review form and MTSU Online will follow up with the chair and the developer.
  3. The Faculty Services Coordinator adds the approved course to the Approved Distance Courses inventory. Coordinator emails the Scheduling Center that the department or school may add the course to the targeted semester schedule.
  4. The Faculty Services Coordinator completes a pay document to compensate the faculty developer. Coordinator emails the faculty developer that the pay document has been completed.
  5. The home department (not MTSU Online) adds the course to the semester schedule. The home department schedules rooms as required for hybrid courses or optional meetings for online courses. 
  6. The faculty developer receives compensation usually within eight weeks of course approval. The course is then offered in the target semester.

Note: the faculty developer is responsible for the course during the three-year agreement. Duties include:

  • updating the master shell each term as necessary
  • familiarizing other professors with instruction of the course and assisting in updating welcome page, contact information, and calendar
  • sharing and uploading course for sectional instructors
  • working with department to obtain textbooks and other course materials;
  • working with the department to schedule the course

Developing a NEW HyFlex Course

(Click the arrow to expand the section.)

HyFlex is a course design in which a student has the option of attending class sessions in the classroom, participating synchronously online, or participating asynchronously online. Students can change their mode of attendance weekly or by topic, according to need or preference.

HyFlex course developments require the creation of a complete asynchronous course as well as synchronous course that can be experienced in the classroom or synchronously online (videoconference, etc.).  For more information, see these additional resources on HyFlex course models.

Proposal

NOTE: The proposals for HyFlex course offerings will be accepted beginning January 1.

  1. The faculty developer of the course completes and submits a HyFlex Course Development Proposal Form (a dynamic form). Consult your department chair first to make sure the chair is aware and amenable. 
  2. The proposal form is automatically routed to the relevant department chair for review and approval, and then automatically routed to Trey Martindale (Chief Online Learning Officer).
  3. Carol Hayes (carol.hayes@mtsu.edu, Faculty Services Coordinator) will initiate an Online Course Development Agreement Form (also a dynamic form) that will be automatically routed to the faculty developer, then department chair, then MTSU Online for approval. This form specifies the developer duties and obligations, and facilitates developer compensation.

Due Dates

Planned Semester Delivery
(Semester in which NEW course will be initially taught)
Proposal Window
(Time during which proposals are accepted)
Proposal Decision
(Developers will be notified no later than...)
Course Review Due Date
(Date by which course development must be completed)

Summer
Fall
Spring

*HyFlex courses will not be offered during Winter sessions

January 1 to  March 1 (a minimum of 12 months prior to planned delivery) April 1 April 1 following year

Example:

Course XXXX 1234 is being developed as a course to be offered in summer/fall 2024 or spring 2024

 

Proposal must be submitted via Dynamic Forms by March 1, 2023

 

Proposal will be evaluated; approval notice sent no later than April 1, 2023

 

Course must be reviewed and moved to department approval phase by April 1, 2024

 

Compensation for developing a new online course:  

  • $3000 if no asynchronous course exists.
  • $2,000 if asynchronous course has already been developed and approved through MTSU Online within the last 3 years.

NOTE:  HyFlex course developments will be capped at 6 per year.

Development

  1. Once the HyFlex course development proposal has been approved, an MTSU Online Instructional Designer (ID) is assigned to the faculty developer by Carol Hayes (MTSU Online Faculty Services Coordinator). The Faculty Services Coordinator notifies the developer and the ID of proposal approval.
  2. The ID contacts the faculty developer and begins consultation process by meeting with the faculty developer to discuss goals and establish timelines and benchmarks for development activities.
  3. The faculty developer consults the ID over the weeks or months as the faculty developer builds the course.
  4. Both the asynchronous and face-to-face (F2F) portions of the course must be built using the development documents provided by the assigned ID.

Asynchronous Course Development

    1. The asynchronous course must be built first using the current course road map (narrative or table version).
    2. The asynchronous course will be reviewed by faculty developer and the assigned ID using the validated quality rubric
    3. The asynchronous portion must then be approved by the departmental chairperson prior to beginning work on the F2F lesson plans.

Face-to-Face Course Development

    1. Lesson plans must be developed foreach face-to-face course meeting using the lesson plan template provided by the assigned ID.  For example, based on a full-length semester, for a 3-credit hour course that meets 3 times per week, approximately 45 lesson plans must be developed.
    2. A F2F course review checklist will be completed by the assigned ID to ensure asynchronous and F2F courses are equitable.
  1. The ID notifies the Faculty Services Coordinator, who then notifies the department chair that the course is ready for final review by the department chair. 

Implementation

This section describes the process to be followed when a new HyFlex course has been developed.  New HyFlex courses are not listed in the distance section of the semester schedule until this process is complete, and new courses may not be added to a semester schedule less than four weeks prior to the beginning of a semester. 

  1. The department chair reviews the course design and content. The chair reads the assessments by the faculty and by the ID, and reads any comments resolving differences or issues between the assessments.
  2. If the chair approves, the chair completes the chair review form (a dynamic form) that is automatically routed to the MTSU Online Faculty Services Coordinator. If the chair does not approve, the chair will indicate this on the chair review form and MTSU Online will follow up with the chair and the developer.
  3. The Coordinator adds the approved course to the Approved Distance Courses inventory. Coordinator emails the Scheduling Center that the department or school may add the course to the targeted semester schedule.
  4. The department offering the course is responsible for notifying Scheduling about the room designated for the course. The classroom must be able to accommodate the full number of enrollees in case each student chooses in-person instruction. The room must also have high quality video and audio recording equipment to accommodate both the synchronous online viewing of class sessions and the recording of class sessions for the asynchronous course participants.
  5. Coordinator completes a pay document to compensate the faculty developer. Coordinator emails the faculty developer that the pay document has been completed.
  6. The home department (not MTSU Online) adds the course to the semester schedule. The home department schedules rooms as required for hybrid courses or optional meetings for online courses. 
  7. The faculty developer receives compensation usually within eight weeks of course approval. The course is then offered in the target semester.

Note: the faculty developer is responsible for the course during the three-year agreement. Duties include:

  • updating the master shell each term as necessary
  • familiarizing other professors with instruction of the course and assisting in updating welcome page, contact information, and calendar.  MTSU Online strongly recommends the original developer teach the HyFlex course.  If that is not possible, a communication plan must be provided to other instructors who may teach the course.
  • sharing and uploading course for sectional instructors
  • working with department to obtain textbooks and other course materials;
  • working with the department to schedule the course
  • TutorMe tutoring should be available in all HyFlex courses.

Developing a NEW Synchronous (Remote) or Synchronous/Online Course

At the direction of the Provost, MTSU Online reviews courses offered as Synchronous (Remote) and Synchronous/Online. To offer a synchronous online course, please follow these steps as the faculty developer.

  1. Get approval from your department chair to offer the synchronous course.
  2. Complete this brief course self-report -- the MTSU Synchronous Course Checklist. 
  3. A MTSU Online instructional designer will review your submitted checklist and your D2L shell and provide feedback to you about elements relating to FERPA, accessibility, and SACSCOC accreditation standards. 

If a course has already been offered as synchronous (remote) in a previous term, the course does not have to be reviewed by MTSU Online and you do not have to complete the checklist.

Unlike blended and fully asynchronous online courses, compensation is not available for Synchronous (Remote) or Synchronous/Online course development.