URECA Assistant

Guidelines  |   Proposal   |   Application   |   Review Criteria   |   Reporting Requirements

Program Description

URECA awards are available to undergraduate students who assist with faculty research, scholarship, or creative work. The intent of the award is that the student will learn some of the techniques, procedures, or methods common to the academic discipline by participation in an ongoing project. Participation in the project should contribute to the student's development as an artist or scholar. The amount stipend for an Assistant award is $500.  An additional award for expenses, up to $300, may be considered. It is expected that most supplies related to the project will be provided by the faculty mentor or department. Travel will only be funded if it is integral to the conduct of the project. At the end of one or more successful experiences as an assistant, the student will be encouraged to propose a project for which support as an URECA Scholar would be appropriate.

Projects can remain open for a maximum of 3 semesters. Stipends not claimed past that time period will not be paid.


The application process requires the student and mentor to agree on the terms of the work assignment, the level of involvement and the role the student will play in the defined project, and the expected outcome. The student, in consultation with the faculty member, will submit a completed application packet, described below. 

IRB/IACUC Approval

If your project requires IRB or IACUC approval, the URECA Committee strongly recommends that you begin the approval process before you begin your proposal. Please visit MTSU's IRB website to find out if your project will require IRB approval. If your project involves animals, please visit the MTSU IACUC website to learn about filing your protocol.


The proposal for an Assistant level application should be no more than 2 double-spaced pages (12-point font), excluding figures and tables.  The URECA applicant will describe the purpose of the project and the role that the assistant will play in the project, and address the ways in which participation in the project will contribute to the student's development as an artist or scholar.

What should be included in the proposal?  Specific elements of the proposal will depend on the discipline, but proposals might include the following elements: Introduction, Background, Purpose, Methods, Timeline, and Collaboration with Faculty Mentor(s).  

Introduction.  The Introduction should begin with a brief description of the project in layperson's terms before the more technical aspects of the project are discussed. Provide a statement of the objective(s) of the proposed work, and the anticipated significance of the work. Consider...

  • What problem(s) will be investigated?
  • What hypothesis/hypotheses will be tested?
  • What will the artistic endeavor explore?
  • What is the overall concept/treatment and significance of the project?

Background: As appropriate for the discipline, either provide a brief review of the work that has already been done in the project area (together with complete references in the appropriate professional style) or provide a description of the context within which the project fits. This section should also include any personal information about the student, which would indicate to the reviewers the student's qualifications to successfully complete the project. A resume or curriculum vitae (as appropriate for the discipline) may be attached to the proposal to supplement this section. 

Purpose: Tell what the project will entail and describe the expected outcome. 

Methods: Provide a detailed description of the research methods or creative process that will be used in the project. This description should include a justification for the specific approach that will be used. 

Timeline: Provide dates for the initiation and completion of each phase of the project. Propose a detailed timeline taking into consideration all phases of the project and the writing of the final report. 

Collaboration with Faculty Mentor(s): Provide a description of the way the student and faculty mentor(s) will collaborate on the project. The faculty mentor(s) should play a significant role in responding to ideas, providing advice for new directions and resources, discussing the implications of the results, and reading drafts of the final report. Will there be regularly scheduled meetings between student and faculty mentor(s)? Explain how the project relates to the on-going work of the faculty mentor(s), if this is the case.

Be aware that the reviewers of the application will be drawn from a broad cross section of disciplines. Although parts of the application form are to be completed by the faculty member(s), the student must write the statement of the proposed project. When two or more students will assist on the same project, each student should prepare separate applications and write his or her own statement of the proposed project.

View a sample proposal here.   


The final application packet should include: 

  • student application 
  • faculty mentor endorsement
  • statement of project - 2 pages maximum (page 5 of application forms)
  • timeline of project
  • transcript
  • budget request and budget justification, if applicable
  • travel request and travel authorization, if applicable

Incomplete applications will be rejected.  

The application must be submitted electronically as ONE PDF document to the URECA applications submission website by 3:00pm on the day of the deadline.

Review Criteria

Applications will be evaluated and ranked on the basis of how well the instructions are adhered to and the degree to which the application meets the outlined criteria. These criteria include the following:

  • Thoroughness of application and adherence to guidelines in the request for applications.
  • Clarity of the statement of the proposed project.
  • The strength of the faculty mentor endorsement.
  • Potential for successful completion of the project.

Reporting Requirements

If you are selected to receive a URECA award, you are required to meet the following criteria before your final stipend payment will be issued:

  • Present your research findings at the Summer Research Celebration, Fall Undergraduate Research Open House, or Scholars Week.
  • Attend the Spring Celebration Luncheon
  • Complete the Final Project Questionnaire