- \n
- Verify the document has been reviewed and approved.<\/li>\n\n\n\n
- Ensure the document is the final version before uploading.<\/li>\n\n\n\n
- Use descriptive file names whenever possible.<\/li>\n\n\n\n
- Review documents periodically to ensure they remain current.<\/li>\n<\/ul>\n\n\n\n
\n\n\n\nSteps<\/h2>\n\n\n\n
\n\n1<\/strong><\/p>\n<\/div>\n\n\n\n
\nOpen the Media Library<\/h3>\n\n\n\n
- \n
- Log in to WordPress.<\/li>\n\n\n\n
- Select Media<\/strong> from the left navigation menu.<\/li>\n\n\n\n
- Click Library<\/strong>.<\/li>\n<\/ol>\n\n\n\n
![\"screenshot](\"https:\/\/www.mtsu.edu\/style-guide\/wp-content\/uploads\/sites\/2\/2026\/08\/librarymenu.png\")
<\/figure>\n<\/div>\n<\/div>\n\n\n\n\n\n2<\/strong><\/p>\n<\/div>\n\n\n\n
\nUpload a New Document<\/h3>\n\n\n\n
- \n
- Select Add Media File<\/strong>.<\/li>\n\n\n\n
- Upload the document from your computer.<\/li>\n\n\n\n
- Wait for the upload to finish.<\/li>\n<\/ol>\n\n\n\n
![\"screenshot](\"https:\/\/www.mtsu.edu\/style-guide\/wp-content\/uploads\/sites\/2\/2026\/08\/addmediafile.png\")
<\/figure>\n<\/div>\n<\/div>\n\n\n\n\n\n3<\/strong><\/p>\n<\/div>\n\n\n\n
\nLocate the Document<\/h3>\n\n\n\n
- \n
- Find the uploaded document in the Media Library.<\/li>\n\n\n\n
- Open the file details.<\/li>\n<\/ol>\n\n\n\n
![\"screenshot](\"https:\/\/www.mtsu.edu\/style-guide\/wp-content\/uploads\/sites\/2\/2026\/08\/editmoredetails.png\")
<\/figure>\n<\/div>\n<\/div>\n\n\n\n\n\n4<\/strong><\/p>\n<\/div>\n\n\n\n
\nCopy the Document URL (Optional)<\/h3>\n\n\n\n
- \n
- Locate the file URL within the document details.<\/li>\n\n\n\n
- Copy the URL if needed for linking.<\/li>\n<\/ol>\n\n\n\n
![\"screenshot](\"https:\/\/www.mtsu.edu\/style-guide\/wp-content\/uploads\/sites\/2\/2026\/08\/permalink-1024x57.png\")
<\/figure>\n<\/div>\n<\/div>\n\n\n\n\n\n5<\/strong><\/p>\n<\/div>\n\n\n\n
\nUpdate an Existing Document (If Available)<\/h3>\n\n\n\n
- \n
- Open the existing document.<\/li>\n\n\n\n
- If the Replace Media Files<\/strong> option is available, use it to upload a new version of the document.\n
- \n
- It’s safest to use the Just replace the file<\/strong> option<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Verify the updated document displays correctly.<\/li>\n<\/ol>\n\n\n\n
\n
Note:<\/strong> The Replace Media Files plugin may not be available on all websites.<\/p>\n<\/blockquote>\n\n\n\n
![\"replace](\"https:\/\/www.mtsu.edu\/style-guide\/wp-content\/uploads\/sites\/2\/2026\/08\/replacemedia.png\")
<\/figure>\n<\/div>\n<\/div>\n\n\n\n
\n\n\n\nTips<\/h2>\n\n\n\n
\n
Use descriptive file names<\/strong>
Choose file names that clearly identify the purpose of the file.<\/p>\n\n\n\nUse appropriately sized images<\/strong>
Large images can impact page performance and loading times.<\/p>\n\n\n\nWrite meaningful alternative text for images<\/strong>
Alternative text improves accessibility and helps describe image content.<\/p>\n\n\n\nKeep files organized<\/strong>
Consistent naming practices make future maintenance easier.<\/p>\n\n\n\nVerify files after uploading<\/strong>
Review uploaded files to ensure they display correctly.<\/p>\n<\/blockquote>\n\n\n\n
\n\n\n\nCommon Mistakes to Avoid<\/h2>\n\n\n\n
\n
Uploading multiple versions of the same file<\/strong>
Multiple copies of the same image or document can make it difficult to determine which version is current and may increase maintenance challenges over time.<\/p>\n\n\n\nUsing unclear file names<\/strong>
Generic file names such as document.pdf<\/em>, image.jpg<\/em>, or new-file.pdf<\/em> make it harder to locate and update files in the future.<\/p>\n\n\n\nLeaving outdated files online<\/strong>
Older images and documents can create confusion for visitors and may result in outdated information remaining available on the website.<\/p>\n\n\n\nUploading oversized images<\/strong>
Large image files can affect page performance and increase page load times. Optimize images before uploading whenever possible.<\/p>\n\n\n\nLeaving alternative text blank for images<\/strong>
Alternative text helps visitors using assistive technologies understand the purpose and content of an image and supports accessibility best practices.<\/p>\n\n\n\nReplacing the wrong file<\/strong>
Verify you have selected the correct image or document before uploading a replacement version.<\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"Documents such as PDFs, forms, reports, and guides can be uploaded to the WordPress Media Library and shared throughout your website. Use this job aid to upload a new document or update an existing document. For websites with the Replace Media Files plugin enabled, updating an existing document may help preserve existing links. Before You […]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":1754,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2002","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/pages\/2002","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/comments?post=2002"}],"version-history":[{"count":1,"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/pages\/2002\/revisions"}],"predecessor-version":[{"id":2194,"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/pages\/2002\/revisions\/2194"}],"up":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/pages\/1754"}],"wp:attachment":[{"href":"https:\/\/www.mtsu.edu\/web-training\/wp-json\/wp\/v2\/media?parent=2002"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- Verify the updated document displays correctly.<\/li>\n<\/ol>\n\n\n\n
- It’s safest to use the Just replace the file<\/strong> option<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Click Library<\/strong>.<\/li>\n<\/ol>\n\n\n\n