Accounts Payable
We are responsible for processing all University and Foundation disbursements including travel reimbursements, with the exception of payroll and student financial aid. We ensure the integrity of transactions being entered into the finance system by providing the final review of expenditures for compliance with applicable MTSU policies and procedures. Please contact us for assistance.
Cope Administration Building Room 106 | 615-898-2940 | invoice@mtsu.edu
Accounting Services Forms
Accounting Services will no longer accept paper versions of payment forms. Please go to the Business Office Forms page and select the applicable Dynamic Form to submit your request. Contact Accounting Services if you have any questions. For emergency processing, please contact Accounting Services in addition to submitting the form.
Year-End Information
Please see the fiscal year-end memorandum which includes important disbursement cutoff dates. Please be advised that these dates and requirements apply to all University, Foundation, and grant purchases.
Invoices and reimbursement requests submitted to Accounting Services after fiscal year closing will be expensed in the new fiscal year budget and will require an attached exception memorandum as to why payment was not made in the appropriate period. This memo must be routed through the Accounting Services Dynamic Forms to the appropriate chain of command and approved by the Vice President for Business and Finance. For Procurement exceptions, fully approved exception requests may be obtained in Dynamic Forms and should be attached in MT$ource.
2021 Fiscal Year End Cutoff Dates
Click here to view the Forms
U.S. Person or Entity
W-9, Request for Taxpayer Identification Number and Certification
- Foreign National Information Form
- International Wire Transfer Request
- W-8BEN (for payees who are individuals)
- W-8BEN-E (for payees that are Entities or Organizations)
- W-8ECI (Income Effectively Connected with the Conduct of a Trade or Business in the U.S.)
- W-8EXP (Foreign Governments or Other Foreign Organizations)
- W-8IMY (Foreign Intermediaries or Foreign Flow-through Entities)
Contact Information
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