Accounts Payable
We are responsible for processing all University and Foundation disbursements including travel reimbursements, with the exception of payroll and student financial aid. We ensure the integrity of transactions being entered into the finance system by providing the final review of expenditures for compliance with applicable MTSU policies and procedures. Please contact us for assistance.
Cope Administration Building Room 106 | 615-898-2940 | invoice@mtsu.edu
Routing Forms in Response to COVID-19
In response to COVID-19, Accounting Services has created three routing forms for signatures, so payment requests may be submitted electronically rather than via paper.
Going forward, Accounting Services will no longer accept paper versions of the payment forms. Please use the applicable Dynamic Form to submit your request, and contact Accounting Services if you have any questions. For emergency processing, please contact Accounting Services in addition to submitting the form.
Travel Authorization/Travel Claim Routing Form
The Travel Claim Routing Form enables payment requesters to electronically submit Travel Expense Claims and the associated required documents in accordance with Travel Policy 658.
The Food Purchase Routing Form allows payment initiators to electronically submit Food Purchase Authorizations and the associated support in accordance with Food and Beverages Policy 661. Please note that this routing form is for Accounts Payable processing only and not for PCard food purchases.
Payment Authorization Routing Form
The Payment Authorization Routing Form permits department staff to electronically submit either the University Payment Authorization or Foundation Payment Authorization and the supporting documentation.
Year-End Information
Please see the fiscal year-end memorandum which includes important disbursement cutoff dates. Please be advised that these dates and requirements apply to all University, Foundation, and grant purchases.
Invoices and reimbursement requests submitted to Accounting Services after fiscal year closing will be expensed in the new fiscal year budget and will require an attached exception memorandum as to why payment was not made in the appropriate period. This memo must be routed through the Accounting Services Dynamic Forms to the appropriate chain of command and approved by the Vice President for Business and Finance. For Procurement exceptions, fully approved exception requests may be obtained in Dynamic Forms and should be attached in MT$ource.
2021 Fiscal Year End Cutoff Dates
Click here to view the Forms
U.S. Person or Entity
W-9, Request for Taxpayer Identification Number and Certification
- Foreign National Information Form
- International Wire Transfer Request
- W-8BEN (for payees who are individuals)
- W-8BEN-E (for payees that are Entities or Organizations)
- W-8ECI (Income Effectively Connected with the Conduct of a Trade or Business in the U.S.)
- W-8EXP (Foreign Governments or Other Foreign Organizations)
- W-8IMY (Foreign Intermediaries or Foreign Flow-through Entities)
Contact Information
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