Event Coordination

Instructions and guidelines to request space on MTSU campus

  1. Check 25Live for appropriate facility and/or available space, a login is not needed.
    1. Use this Quick Guide to find events in a specific space or
    2. This Quick Guide to find any available space for your event.
  2. Contact correct scheduler to get more information about booking information (see list below).

  3. For University Sponsored (Departmental) Events, log into 25Live (Quick Guide here) and submit an online room request OR complete the Application for Use of Facilities form.

    For Student Affairs Spaces  (SU, KUC, JUB, REC), please visit mtsu.edu/mtunions or Camp Rec and follow the instructions to Request Space there.

    External Clients must also complete a Full Contract by contacting the appropriate scheduler. A listing of rentable locations can be found within the Use of Campus Property and Facilities Scheduling Policy and also within the Properties/Facilities Available for Use.

  4. All paperwork (forms, contracts, insurance information, etc.) must be approved, finalized and received by the scheduler ASAP or at least 5 business days (Mon.-Fri.) prior to the event or meeting. Larger events require paperwork to be submitted at least 20 business days prior, in order to secure venues and resources in a timely manner.

  5. See the event check list for additional services and User Fees to determine Space Fees. An estimate can be provided by the appropriate scheduler.

  6. Check the University Master Calendar for event information displays.
Space Scheduler Phone Campus
Academic Spaces/Parking Lots & All Other Spaces for Events Event Coordination (615)898-5002 Box 130
Academic Courses Scheduling Center (615)898-5800 SSAC 240
Alumni Memorial Gym, Bouldin Tennis Center, Hayes Stadium, Smith Stadium/Clubhouse, Softball Stadium Murphy Center Complex (615)898-2752 Box 350
Foundation House Debbie Londre (615)904-8240 Box 130
MT Center (ING) Training Room Quintina Burton  (615)898-5143 Box 130 
Murphy Center Complex, Kennon Hall of Fame, Floyd Stadium/Tower Murphy Center Complex

Box 350

Miller Education Center (Miller Meeting Room and Atrium)

Quintina Burton (615)898-5143 Box 130
Recreation Center
and Fields
Andy Allgrim  (615)898-2104 Box 556
Student Unions (SU, KUC & JUB) Justin Reed
Jennifer Bryan
Box 11
Tennessee Livestock Center John Jewell (615)898-5575 Box 105
Tennessee Miller Coliseum Darell Towe (615)904-8258 Box 107
Tom H. Jackson and Front Lawn Debbie Londre (615)904-8240 Box 130
Tucker Theatre John Underwood (615)904-8230 Box 43
SU Commons and Knoll Jennifer Bryan (615)898-2689 Box 11
Walnut Grove, Quad and Other Outdoor Spaces Event Coordination (615)898-5002 Box 130
Wright Hinton Music Hall Todd Seage (615)898-2493 Box 47

All schedulers have the right to refuse facility space to any group.

Reasons include, but are not limited to: previous cancellations without notice, outstanding debt/non-payment or inappropriate use of facilities. Please check with facility schedulers for regulations and building hours.