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GRADUATION INFORMATION

Note: Students are expected to be registered and enrolled in at least one graduate credit hour during the term of expected graduation.

 

2015 Spring Graduation Ceremony

Saturday, May 9, 2015
  Monte Hale Arena Charles M. Murphy Athletic Center
Middle Tennessee State University


Ceremony begins at 9:00 am for Graduate Studies

Notice of Intent to Graduate Submission Deadlines
Spring 2015
-
January 30, 2015
Summer 2014
-
June 3, 2014
Fall 2014
-
 June 3, 2014

 

Schedule of Events
8:00 a.m.
Line up in designated rooms, Murphy Athletic Center. No rehearsal prior to ceremony.
8:30 a.m.
Graduation directions will be given by Heralds. Candidates NOT in line by 8:30 a.m. will not be allowed to participate.
9:00 a.m.
Graduation ceremony begins.

 



Important Graduation Information

  • The ceremony will begin at 9 a.m. Graduates will need to be in their appropriate place in line by 8:00 a.m. to receive their name cards and instructions. No late entrance will be permitted after 8:30 a.m. This policy will be strictly enforced.
  • Guest tickets are not required for graduation;
  • People under the influence of alcohol are subject to being removed from the line of march.
  • Diplomas will be mailed on June 1, 2015 to the address listed under the Graduation Information link on your RaiderNet. That link also displays the name that will be printed on your diploma. Please consult RaiderNet to confirm the name that will be printed on your diploma. You can change your name or address on the Graduation Information link on RaiderNet, or else you must contact Susan Fieldhouse in the records office. All Diploma name changes must be submitted by March 6, 2015. After the diplomas have been printed there is a $10 fee to make any changes to your name. All Diploma address changes must be submitted by May 1, 2015.
  • If preferred, diplomas may be picked up in person between May 26, 2015, between 8:00 a.m. and 4:30 p.m. in the Student Services and Admissions Center, Rm. 150.


 

 Intent to Graduate Forms

Intent to Graduate forms must be received in the College of Graduate Studies on or before the dates listed above to in order for checkout procedures to be completed. Intents received after this date will be processed, but diplomas may be delayed and names may not appear in the commencement program. The Intent to Graduate form can be found here.

All requirements for graduate degrees must be completed by 10:30 p.m. on May 7, 2015, and all incompletes must be removed by May 1, 2015, by 4:30 p.m

OUTSTANDING UNIVERSITY DEBT:

Chapter 654 of the Public Acts of 1976 prohibits state institutions of higher education from issuing diplomas, certificates of credit, or grade reports to any student unless the student has satisfied all debts or obligations owed to the institution. If you have parking tickets or other outstanding debts, please clear these with the Business Office by 4:00 p.m. on Friday, May 8, 2015. The Business Office cashier windows are located in the Student Services and Admissions Center, 2nd floor, (615) 898-2111.

DIPLOMA NAME CHANGE PROCESS:

A graduation information link is available in your Pipeline account. Log into your Pipeline account, RaiderNet tab, Student tab, Student Record link, and click on Prior College & Graduation Information. Your name as it will be printed on your diploma can be seen in the box titled Graduation. Your diploma name is the name we had on file in the MTSU system at the time you submitted your Intent to Graduate form. If you need to change your diploma name (for example, add a middle name, change a last name, etc.), please send an email to jodi.hoffman@mtsu.edu and attach legal documentation which must show your name exactly as you are requesting it to be printed for the diploma. Legal documentation may include driver’s license, social security card (all but last four digits blacked out), marriage certificate, birth certificate, divorce decree, passport, court-ordered document, permanent resident card, or naturalization papers. If you want this name change to be made within the MTSU system, also submit a name change form, http://www.mtsu.edu/one-stop/docs/namechange.pdf, along with the documentation and scan and email to jodi.hoffman@mtsu.edu or fax to 615/898-5538.
Name change forms that are submitted to the MT One Stop counter, faxed to 615/898-5538, or mailed must also be copied to jodi.hoffman@mtsu.edu in order for the diploma name to be changed.
You do NOT have to submit legal documentation if you are simply changing an existing middle name to an initial or removing a middle or maiden name from your diploma name. For example, John Robert Smith is your name in our system and you only want John R. Smith printed on your diploma. Or, Mary Smith Johnson is your name in our system and you only want Mary Johnson printed on your diploma. For this type of diploma name change, you can email jodi.hoffman@mtsu.edu the diploma name as you want it printed. However, if your diploma name is showing in the Graduation box in RaiderNet as John R. Smith and you want to add Robert as the middle name, legal documentation will have to be provided.
All diploma name changes must be submitted by March 6, 2015.

 

DIPLOMA NAME AND ADDRESS CONFIRMATION:

A graduation information link is available in your Pipeline account. Log into your Pipeline account, RaiderNet tab, Student tab, Student Record link, and click on Prior College & Graduation Information.
Your name as it will be printed on your diploma can be seen in the box titled Graduation. Your diploma name is the name we have on file in the MTSU system at the time you submitted your Intent to Graduate form. If your diploma name needs to be changed, please refer to #19 below. All diploma name changes must be submitted by March 6, 2015.
You can also confirm your diploma mailing address at the above graduation information link. A diploma mailing address change can only be made by emailing jodi.hoffman@mtsu.edu with the updated address. All diploma mailing address changes must be submitted by May 1, 2015.

DIPLOMA:

Since diplomas will not be mailed until after June 1st, 2015, you may pick up your diploma May 26-29, 2015, between 8:00 a.m. and 4:30 p.m. in the Student Services and Admissions Center, Rm. 150. If you do not pick up your diploma, it will be mailed to the address that displays on the Prior College and Graduation Information link in RaiderNet. There will be a $10.00 charge to change your name on your diploma, once the diplomas have been printed. The diploma is 8½“ by 11” for undergraduates and 11” by 14” for graduate students and will only have your degree information printed on it. Majors, concentrations, and minors are not printed on the diploma.

GRADUATION:

There will be two graduation ceremonies for the May 9, 2015 graduation in Murphy Center. If you are not sure of your college, go to: 
o The first ceremony begins at 9:00 a.m. for the College of Graduate Studies (includes all Masters, Specialist in Education, and Doctoral candidates), the College of Basic & Applied Sciences, the Jennings A. Jones College of Business, and the College of Education. Graduates will need to be in their appropriate place in line by 8:00 a.m. to receive their name cards and instructions. No late entrance will be permitted after 8:30 a.m. This policy will be strictly enforced.
o The second ceremony begins at 2:00 p.m. for the College of Behavioral and Health Sciences, the College of Liberal Arts, the College of Mass Communication, and University College. Graduates will need to be in their appropriate place in line by 1:00 p.m. to receive their name cards and instructions. No late entrance will be permitted after 1:30 p.m. This policy will be strictly enforced.
The success of the program depends upon your knowing what to do. The line of march will be available two days prior to the ceremony at http://www.mtsu.edu/grades-and-transcripts/graduation.php. Be sure to make a note of your gym, row number, and row placement. When you enter Murphy Center at one of the entrances to the ground floor, proceed directly to the correct gym. The line of march will be posted on the wall by the two gyms, if needed, and candidates will be listed alphabetically by diploma name as requested on your intent. Find your name on the line of march and get in line either in Gym #1 or Gym #2 of Murphy Center. There is NO REHEARSAL, and TICKETS FOR GUESTS are NOT required.

CAPS/GOWNS:

The cost of the cap and gown is included in the campus access fee paid at the time of registration. There is no additional charge. Graduation regalia will only be available for pick-up at the Phillips Bookstore in the Student Union on the following dates and times: Friday, May 1 from 7:30 a.m. -4:00 p.m., Saturday, May 2 from 10:00 a.m. – 2:00 p.m., Monday, May 4 - Thursday, May 7 from 7:30 a.m. – 6:00 p.m., and Friday, May 8 from 7:30 a.m. – 3:00 p.m.
Graduates should make arrangements to pick up their regalia during these dates and times as regalia will not be mailed or shipped. Graduation regalia will not be available after the graduation date and will not be available at the Phillips Bookstore on the graduation day. Replacement regalia will be available at Murphy Center on the day of graduation. If you participate in the graduation ceremony, you must wear regalia. Graduating seniors who are in the military may wear their uniforms in lieu of the academic cap and gown. If you have any questions about caps and gowns, please contact Melisa Warner at Phillips Bookstore at (615) 898-2702 or at melisa.warner@mtsu.edu.
Graduate Students: Be sure to ask the Bookstore or read the instructions that come with your stole and try it on so that you will know how to put it on correctly BEFORE coming to graduation.

DRESS:

Graduation is a major milestone in your life. Please treat this occasion with the respect it deserves by dressing appropriately.

 Men: wear slacks (no jeans or shorts) and comfortable shoes (no sandals, flip-flops, or tennis shoes).
 Women: wear slacks, capri pants, dresses, or skirts (no jeans or shorts) and comfortable shoes (no tennis shoes
or flip-flops).
Caps, if decorated, must be tasteful, cannot include lights, and décor can be no more than 1 inch in height. Appropriateness will be determined by staff. Non-compliant caps will have décor removed prior to the commencement ceremony.

DRESSING ROOM:

Murphy Center, Gyms #1 and #2, will be available for you to leave your personal belongings in during graduation. The gym doors will be locked and will not be unlocked until you return after the program. We cannot be responsible for valuables and purses left in the gyms. All graduates should make arrangements to meet their families either on the track level or outside Murphy Center. No one other than the degree candidates will be allowed on the lower concourses of Murphy Center.

BEHAVIOR:

People under the influence of alcohol are subject to being removed from the line of march. Use of cell phones during the ceremony will not be allowed. Use of air horns or other such devices by students or guests is prohibited and will be confiscated if brought into Murphy Center.
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SPECIAL FACILITIES:

Any student requiring special facilities to participate in the ceremony due to a physical disability should contact Jodi Hoffman at jodi.hoffman@mtsu.edu or at (615) 898-5170 by April 17, 2015. Questions concerning parking or other special facilities for family members or guests should be directed to Murphy Center, (615) 898-2752, or see campus parking map to view a campus map showing disabled parking areas. For visitors that park in the Greenland parking lot, there is a station that will transport people with mobility issues to Murphy Center in golf carts. When pulling into the Greenland lot, ask the police officer for directions to the station.

ATTENDANCE:

The graduation ceremony lasts approximately 3 hours. As it is very disrespectful to leave before the ceremony has ended, students who plan on participating in the graduation ceremony are required to stay for the entire time. No participant will be allowed to leave until the ceremony is over. If you are planning celebration activities, please be aware of this time commitment. Participation in the ceremony does not confirm clearance for receipt of a diploma. Do not cite the fact that you participated in the ceremony as evidence that you graduated.

IN ABSENTIA STATUS:

Please submit the In Absentia form online.  or e-mail jodi.hoffman@mtsu.edu by April 17, 2015 if you do not plan on attending graduation.

 

PHOTOGRAPHS:

Arrangements have been made by the Office of News and Public Affairs to have a professional photographer take a picture of each graduate as they cross the stage to shake hands with the President. A small color proof will be sent to you at no charge or obligation, along with information regarding enlargements. GradImages can be contacted at www.gradimages.com or at (800) 261-2576.you have

REMOTE VIEWING:

The commencement ceremony will be available for viewing on the Internet for those who are unable to attend in person. Go to the MTSU home page for more details on accessing the Webcast on the day of graduation.

LICENSURES:

Students desiring initial teaching certificates (who are not enrolled in student teaching) or who are adding endorsements need to contact the Teacher Licensure Office, COE Rm. 214, (615) 904-8001, after grades have been posted.