607  Expenditures for University-Owned Residence of the President

Approved by Board of Trustees
Effective Date: June 5, 2017
Responsible Division: Business and Finance
Responsible Office:  Business and Finance
Responsible Officer:  Associate Vice President, Business and Finance

I. Purpose

This policy establishes the operational guidelines for expenditures on the Middle Tennessee State University (MTSU or University) owned residence furnished to the President.

II. Residence

The University furnishes to the President a residence in recognition of the role he/she must play in official entertainment and other official functions in this residence.

III. Expenditures

Expenditures are required to furnish, maintain, repair, renovate, and operate this residence. The following guidelines apply to expenditures on this residence by the University for the President:

A.  The University will pay all utility bills for the residence.

B.  The University will pay for necessary repairs and maintenance to keep the residence in an acceptable state of repair and operation.

C.  The University will finance any major renovations and expansions of the residence, subject to approval by the Board of Trustees.

D.  The University will purchase and replace furniture and furnishings used in public and/or official entertainment areas in the residence. Occupants will provide furniture used in private or family areas. Carpets, rugs, and wall and window coverings will be purchased through normal University purchasing procedures and will be in a cost range in keeping with the quality of the residence and for long wear and service.

E.  Occupants will be expected to purchase any furniture or furnishings which are for their own personal convenience and may take them when they or their heirs leave the residency.

F.  The University will provide the necessary grounds keeping and custodial personnel to maintain the grounds and residence at an acceptable level of cleanliness and attractiveness along with required cleaning and grounds keeping supplies and equipment.

G.  Occupants are expected to use appropriate judgment and discretion in the expenditures of money for operation, maintenance, repairs, and furnishings.

Forms: none.

Revisions: none.

References: none.