Spring 2020 Commencement Ceremony
Friday, May 8, 2020
Murphy Athletic Center
Ceremony begins at 3:00 pm
Currently, no modifications have been made to our currently scheduled May graduation ceremonies. We will continue to monitor the trajectory of COVID-19 in the area, and will notify students and families as quickly as we can if we must make any adjustments.
Diploma Name & Address Confirmation
The graduation information link is available at PipelineMT > Registration & Student Records > Academic Records > Graduation Information link.
Your name as it will be printed on your diploma can be seen in the box titled Graduation. Your diploma name is your legal name on file in the MTSU student system at the time you submitted your Intent to Graduate form. All diploma name changes must be submitted by March 13, 2020. See #17 below for additional information. There will be a $30.00 charge to change your name and re-issue your diploma once the diplomas have been printed.
You should review and verify your diploma mailing address at the above graduation information link. Your diploma address is the diploma address listed on your Intent to Graduate form. A diploma mailing address change can only be made by emailing firstname.lastname@example.org from your mtmail indicating “diploma” address. You must include your M#. All diploma mailing address changes must be submitted by May 8, 2020. There will be a $30.00 charge to re-issue your diploma if the diploma address was not updated by deadline and subsequently mailed to an invalid address.
All diplomas will be mailed to May graduates beginning Wednesday, May 20, 2020 to the diploma address that displays on the Graduation Information link. There is no pick-up option. Please expect 21 business days for the MTSU/U.S. Post Offices to process and deliver within the continental U.S. Graduates with an international address may choose to individually pay to have the diploma mailed using eShipGlobal. The diploma will only include your name and degree earned and is 8½“x 11” for undergraduates and 11” x 14” for graduate students. Majors, concentrations, and minors are not printed on the diploma but will be listed on the transcript. Students earning a double major (same degree) receive one diploma. Students earning dual degrees (example: BS/BSN, BA/BM) will receive two diplomas.
Final spring grades are not due until Monday, May 11. Degree are not awarded until all grades are posted and the graduation analysts have completed their review of each candidate. Transcripts will be available on May 15, 2020 for verified December graduates.
Outstanding University Debt
T.C.A § 49-7-104 and University policies 640/646 prohibits the issuing of diplomas, certificates of credit, or grade reports to any student unless the student has satisfied all debts or obligations owed to the institution. Please clear all outstanding debt with the Business Office by 4:00 p.m. on Friday, May 8, 2020.
There will be one ceremony held on May 8, 2020 in the Murphy Center for The College of Graduate Studies. The ceremony begins at 3:00 p.m. for all graduate students from the College of Graduate Studies (includes all Masters, Specialist in Education, and Doctoral candidates). Participants will need to be in their assigned gym by 2:15 p.m. to receive their name cards and instructions.
Expected participants will receive an email with the Line of March link the morning of Thursday, May 7. There is NO REHEARSAL.
All graduates should make arrangements to meet their guests after the ceremony, either on the track level or outside Murphy Center.
Participation in the ceremony does not imply degree conferral. Final spring grades are due Monday, May 11, 2020. Degrees will be awarded after final grades are processed and successful completion of all candidate requirements are verified by the appropriate graduation analyst.
Any participating student requesting a seat placement accommodation to participate in the ceremony should contact the Record’s Office at email@example.com or at (615) 898-5170 by April 10, 2020.
Graduate Parking for Commencement
All participating students are expected to park in the parking garage on Champion Way. Turn at light on Greenland with Track & Field/Soccer Field on corner. Signs will be posted and RaiderExpress buses will transport all participants to the Murphy Center. As you are planning your day, please allow for time to park and arrive at your assigned gym. Parking for guests is available in the Greenland and surrounding lots.
Expect the ceremony to last 2½ hours. Participating students are required to stay for the entire ceremony. If you are planning celebration activities, please be aware of this time commitment.
In Absentia Status
Cap & Gown (Regalia)
There is no charge to receive a cap & gown. Graduation regalia will only be available for pick-up at the Bookstore in the Student
Union the week prior to the commencement ceremonies. Specific dates/times to be determined
Participants must make arrangements to pick up their regalia during posted dates and times as regalia will not be mailed or shipped. Regalia will not be available after the scheduled pick-up times and will NOT be available at the Bookstore on graduation day. If you participate in the graduation ceremony, you must wear regalia. Graduating seniors who are in the military may wear their uniforms in lieu of the academic cap and gown. .
Graduate (Masters/EDS) Hood: You are responsible for putting on your hood. Be sure to ask the Bookstore for instructions at pick-up, or read the instructions that come with your hood, and try it on before arriving at the ceremony. Commencement staff are unable to assist with hoods.
The commencement ceremony will be available for viewing on the Internet for those family members who are unable to attend in person. Go to the MTSU News Graduation Info page for more details on accessing the webcast on the day of graduation.
A professional photographer take a picture of each participant as they cross the stage to shake hands with the President. A small color proof will be sent to participants at no charge or obligation, along with information regarding enlargements. GradImages may be contacted at www.gradimages.com or at (800) 261-2576.
Purses, Keys, Backpacks
We recommend you bring no valuables with you to your designated line of march gym. Large purses will not be allowed on the Arena floor. Small purses are allowed under your gown. If you are unable to leave your personal property locked in your car or with family or friends, the gym doors will be locked and will not be unlocked until after program concludes. The University cannot be responsible for valuables left in the gyms.
Guest tickets are not required. Murphy Center will open one hour before the ceremony begins. Questions concerning parking or other special facilities for guests should be directed to Murphy Center, (615) 898-2752, or go to the Parking Services website to view a campus map showing disabled parking areas. For visitors that park in the Greenland parking lot, there is a station that will transport people with mobility issues to Murphy Center in golf carts. When pulling into the Greenland lot, ask the police officer for directions to the station.
Career Development Center
Services are available to students and alumni, which include Lightning Career Link, college-specific career development, career fairs, and other special events. Please visit the Career Development Center website for more information and services as well as to contact your career advisor.
Diploma Name Change Process
You do NOT have to submit legal documentation if you are simply changing an existing middle name to an initial or removing a middle or maiden name from your diploma name. For this type of diploma name change, you can email firstname.lastname@example.org from your MTSU issued email. Please include your M number.
If you need to correct your diploma name (for example, add a middle name, change a last name, etc.), please send an email to email@example.com and attach legal documentation which must show your name exactly as you are requesting it to be printed for the diploma. Legal documentation may include driver’s license, social security card (all but last four digits blacked out), marriage certificate, birth certificate, divorce decree, passport, court-ordered document, permanent resident card, or naturalization papers. If you want this name change to be made within the MTSU system, you must include a name change form, along with the documentation and scan and email to firstname.lastname@example.org or fax to 615/898-5538. The form must indicate diploma name change is also requested.
If you are an International Student only International Affairs may correct your student system name. If International Affairs makes a correction to your system name you must then notify email@example.com to update your diploma name by the deadline.
Students are expected to be registered and enrolled in at least one graduate credit hour during the term of expected graduation. Prospective graduates must regularly check their MTSU email for important graduation and commencement information sent from firstname.lastname@example.org.