Graduation Information

The December 2020 Commencement 

to be held on Saturday, December 12, 2020.  

Location of commencement is TBD, contingent on public health circumstances.

 

 Please see the Graduation Information and FAQs regarding the August 2020 commencement.  

Diploma Name & Address Confirmation

The graduation information link is available at PipelineMT > Registration & Student Records > Academic Records > Graduation Information link.

Your name as it will be printed on your diploma can be seen in the box titled Graduation. Your diploma name is your legal name on file in the MTSU student system at the time you submitted your Intent to Graduate form. All diploma name changes must be submitted by Friday, October 2, 2020.  Please click Here for additional infomation on how to make necessary changes.  There will be a $30.00 charge to change your name and re-issue your diploma once the diplomas have been printed.

You should review and verify your diploma mailing address at the above graduation information link. Your diploma address is the diploma address listed on your Intent to Graduate form. A diploma mailing address change can only be made by emailing records@mtsu.edu from your mtmail indicating “diploma” address. You must include your M#. All diploma mailing address changes must be submitted by December 11, 2020. There will be a $30.00 charge to re-issue your diploma if the diploma address was not updated by deadline and subsequently mailed to an invalid address.

Diploma

Diplomas will be mailed to verified December graduates beginning approximately January 11, 2021, to the DIPLOMA address that displays on the Graduation Information link. There is no pick-up option.  The diploma only includes your name and degree earned and is 8½“x 11” for undergraduates and 11” x 14” for graduate students. Majors, concentrations, and minors are not printed on the diploma but will be listed on the official transcript. Students earning a double major (same degree) receive one diploma. Students earning dual degrees (example: BS/BSN, BA/BM) will receive two diplomas. The official graduation date listed on your diploma and transcript will be December 12, 2020.

Transcripts

Final fall grades are not due until Monday, December 14. Degrees are not awarded until all grades are posted and the graduation analysts have completed their review of each candidate. Transcripts with your degree posted will be available after this process has concluded.

When completing your Official Transcript Request Form, please indicate that you would like to "hold for degree." Without this indication, your transcript will be sent immediately and you may need to purchase a new copy with your degree posted at a later date. You may find additional information and order your transcript Here.

Outstanding University Debt

T.C.A § 49-7-104 and University policies 640/646 prohibits the issuing of diplomas, certificates of credit, or grade reports to any student unless the student has satisfied all debts or obligations owed to the institution. Please clear all outstanding debt with the Business Office by 4:00 p.m. on Friday, December 11, 2020

Commencement

There will be one ceremony* held (either virtually or in-person) on Saturday, December 12, 2020 for The College of Graduate Studies. The ceremony* will include all graduate students from the College of Graduate Studies (includes all Masters, Specialist in Education, and Doctoral candidates). 

Participation* in the ceremony does not imply degree conferral. Final fall grades are due Monday, December 14, 2020. Degrees will be awarded after final grades are processed and successful completion of all candidate requirements are verified by the appropriate graduation analyst.  

Accommodations

If it is determined that MTSU will hold an in-person ceremony*, any participating student requesting a seat placement accommodation to participate in the ceremony should contact the Record’s Office at records@mtsu.edu or at (615) 898-5170 (Due Date TBD).  

Graduate Parking for Commencement

All participating* students are expected to park in the parking garage on Champion Way. Turn at light on Greenland with Track & Field/Soccer Field on corner. Signs will be posted and RaiderExpress buses will transport all participants to the Murphy Center. As you are planning your day, please allow for time to park and arrive at your assigned gym.  Parking for guests is available in the Greenland and surrounding lots.

Attendance

If MTSU holds an in-person ceremony, please expect it to last 2½ hours. Participating students are required to stay for the entire ceremony. If you are planning celebration activities, please be aware of this time commitment.

In Absentia Status

If MTSU holds an in-person ceremony and you do not plan to attend graduation, please submit the In Absentia form or e-mail records@mtsu.edu from your MTSU email by the due date TBD. Please include your M# on all correspondence.  If you do not attend an in-person graduation, your name will not be read.  

Cap & Gown (Regalia)

There is no charge to receive a cap & gown. Safe distancing procedures will be in place during pick-up and ALL entering the Bookstore must wear a mask. Graduation regalia will only be available for pick-up at the Phillips Bookstore in the Student Union on one of the following days and times:

Friday, November 20 between 8:30 a.m. – 6:00 p.m., Saturday, November 21 between 10:00 a.m. – 2:00 p.m., Monday, November 23 and Tuesday, November 24 between 8:30 a.m. – 6:00 p.m., and Wednesday, November 25 between 8:30 a.m. – 4:30 p.m. 

If you are unable to pick-up your regalia on the dates listed above, you may send someone else to pick it up for you.  If someone else will be picking up your gown, you must provide your authorized person with a signed and dated statement from you, authorizing pick-up of your gown.  Your note must list your full name, MTSU M#, your height & weight (used for gown size) and the name of your authorized person.  Make sure your authorized person comes prepared to present their valid photo ID, such as a driver's license or their MTSU issued ID if they are also a student.

Please note, if your regalia is not picked-up at the bookstore, the University will not mail regalia due to the gown size being unknown.  Students who are unable to pick-up their regalia will receive a Jostens ordering link from the Records office after November 25.  Students will have the opportunity to have it shipped directly to their home using the Jostens link.  There is no charge for the cap and gown, but students will be responsible for shipping/tax charges. 

If you participate in the graduation ceremony, you must wear regalia. Graduating seniors who are in the military may wear their uniforms in lieu of the academic cap and gown.              

Graduate (Masters/EDS) Hood: You will receive an email from Jostens regarding sizing of your regalia. Please answer this email immediately. Also note, you are responsible for putting on your hood. Be sure to ask the Bookstore for instructions at pick-up, or read the instructions that come with your hood, and try it on before arriving at the ceremony. Commencement staff are unable to assist with hoods.

Remote Viewing

The commencement ceremony will be available for viewing on the Internet for those family members who are unable to attend in person. Go to the MTSU News Graduation Info page for more details on accessing the webcast on the day of graduation.

Photographs

A professional photographer takes a picture of each participant as they cross the stage to shake hands with the President*. A small color proof will be sent to participants at no charge or obligation, along with information regarding enlargements. GradImages may be contacted at www.gradimages.com or at (800) 261-2576.

Purses, Keys, Backpacks

We recommend you bring no valuables with you to your designated line of march gym*. Large purses will not be allowed on the Arena floor. Small purses are allowed under your gown. If you are unable to leave your personal property locked in your car or with family or friends, the gym doors will be locked and will not be unlocked until after program concludes. The University cannot be responsible for valuables left in the gyms.

Guests

Guest tickets are not required. Murphy Center will open one hour before the ceremony begins*.  Questions concerning parking or other special facilities for guests should be directed to Murphy Center, (615) 898-2752, or go to the Parking Services website to view a campus map showing disabled parking areas. For visitors that park in the Greenland parking lot, there is a station that will transport people with mobility issues to Murphy Center in golf carts. When pulling into the Greenland lot, ask the police officer for directions to the station.

Career Development Center

Services are available to students and alumni, which include Lightning Career Link, college-specific career development, career fairs, and other special events. Please visit the Career Development Center website for more information and services as well as to contact your career advisor.

Diploma Name Change Process

You do NOT have to submit legal documentation if you are simply changing an existing middle name to an initial or removing a middle or maiden name from your diploma name. For this type of diploma name change, you may email records@mtsu.edu from your MTSU issued email.  Please include your M number on all correspondence.

If you need to correct your diploma name (for example, add a middle name, change a last name, etc.), please send an email to records@mtsu.edu and attach legal documentation which must show your name exactly as you are requesting it to be printed for the diploma.  Legal documentation may include a driver’s license, social security card (all but last four digits blacked out), marriage certificate, birth certificate, divorce decree, passport, court-ordered document, permanent resident card, or naturalization papers.  If you want this name change to be made within the MTSU system, you must include a name change form, along with the documentation and scan or email to records@mtsu.edu or fax to 615/898-5538. The form must indicate diploma name change is also requested

If you are an International Student only International Affairs may correct your student system name. If International Affairs makes a correction to your system name you must then notify records@mtsu.edu to update your diploma name by the deadline.

 *IMPORTANT NOTE: While the university hopes to hold December 2020 commencement, final event decisions will be determined by the University's COVID-19 Strategic Task Force and are contingent upon public health circumstances surrounding the global pandemic.

 

 

Students are expected to be registered and enrolled in at least one graduate credit hour during the term of expected graduation. Prospective graduates must regularly check their MTSU email for important graduation and commencement information sent from records@mtsu.edu.

 

 

Follow us on social media:

Twitter    Facebook    Instagram    LinkedIn