Middle Tennessee Administrative Professionals Membership

Fundraising Committee

Responsible for coordinating the annual MTAP fundraiser. This committee sends out email advertising
the sale and collects orders, distributes the product(s) and ensures funds are given to the MTAP
Treasurer. Meets on an as needed basis.

Winter Wonderland Committee

Responsible for coordinating the Winter Wonderland event. This committee secures the facility,
completes the necessary forms, orders food, prepares decorations, sends out “save the date”,
invitations, sign ups, and reminder emails to members. A budget should be discussed and agreed upon
with all members of the committee and the MTAP officers prior to purchasing anything for this event.
Meets on an as needed basis.

Membership Committee

Responsible for collecting membership applications and maintaining a current list of members, compiles
information for the member directory, oversees the membership drive, and keeps membership
application and brochure current. Meets on an as needed basis.

Newsletter/Photography Committee

Responsible for collecting information for the MTAP Newsletter including special events, meeting
information, important dates, any professional development opportunities as well as any news from
IAAP. Takes photos of meetings, special events, workshops to use in the newsletter or website. Meets
on an as needed basis.

Professional Development Committee

Coordinates professional development opportunities for MTAP members such as training, informational
workshops, etc. Meets on an as needed basis.

Summer or Fall Event Committee

Coordinates the summer or fall event. This committee secures the facility, completes the necessary
forms, orders food, prepares decorations, sends out “save the date”, invitations, sign ups, and reminder
emails. A budget for these events should be discuss with all committee members and MTAP officers and
agreed upon prior to any purchases for this event. Meets on an as needed basis.

By Laws Committee

Meets as needed to review and discuss possible changes to MTAP by laws and constitution. Prepares
possible changes and submits them to the MTAP officers so they can be voted on by all members.

August 27, 2024

Election Committee 

The Election Committee is responsible for coordinating the nomination and election process for MTAP officers. This includes soliciting nominations, preparing and distributing ballots, collecting votes, tallying results, and announcing the outcomes. Nominations begin in May of each year with the new officers taking office on July 1^st.   

The Committee shall be a minimum of three (3) active members of which one (1) member will be the chairperson. 

Elections are held annually, with each officer serving a two-year term. The President and Treasurer are elected in one year, and in the alternating year, the Vice President and Secretary are elected. 

The purpose of the MTAP Outreach Committee at MTSU is to promote awareness of the organization and its mission, encourage engagement among administrative professionals, build a strong sense of community, support the growth and development of its members, and celebrate the valuable contributions of administrative staff across the university. 

Goals: 

1. Increase involvement/participation of existing MTAP members 

2. Increase membership by hosting events or other forms of communication with potential members 

3. Support the other MTAP committees, to help make sure that our outreach goals are being incorporated into the existing events and fundraisers.  

Create annual budget 

MTAP Scholarship Committee Members are responsible for reviewing and rating scholarship applications each term. There are currently 6 members on the Committee.   

To fulfill this role, members must be comfortable using Microsoft Teams, as all application materials will be shared digitally through designated folders on the MTAP Scholarship Committee Team site. Members should maintain confidentiality and impartiality when evaluating applicants, providing fair and thoughtful assessments based on the redacted information presented. 

Committee members must be available to review applications twice a year during two distinct cycles.  

• For CAP Scholarships, reviews typically occur in mid-January (spring) and mid-July (fall).  

• For the Bonnie McHenry and MTAP Scholarships, which are awarded once per term, review periods are generally in mid-June (spring) and mid-November (fall).  

• Members are expected to rate each application on a scale from 1 to 10, with 10 being the highest.  Another method for rating may be employed, depending on the number of applicants.   

Depending on the number of applications, Committee members may spend 30 minutes to an hour reviewing and submitting their ratings. A prompt response is requested to ensure the timely selection and notification of recipients. 

The MTAP Scholarship Committee Chairperson is responsible for overseeing the application, selection, notification, and payment processes for the Certified Administrative Professional (CAP) Scholarship ($575), the CAP Recertification Scholarship ($150 for members/$400 for Registrants), the Bonnie McHenry Scholarship ($500), and the MTAP Scholarship ($500).   

Scholarships are available each spring and fall.   

Each semester, the Chair begins by confirming the number of available CAP scholarships with the MTAP Board.  

• The Chair collects applications via email by the deadline listed on the MTAP website, ensuring to print and date each one for paper records and scan them into organized digital folders by scholarship type and term.  

• The Chair verifies applicants’ eligibility with the MTAP Treasurer, ensuring the member is in good standing and has been so for one year or more. 

• Eligible applications are redacted for anonymity and saved in the appropriate MTAP Scholarship Committee Team folder for review.  

• Within one week after the application deadline, the Chair gives committee members access to the redacted folder and requests that they rate each application on a scale of 1 to 10, with 10 being the highest rating.  Another method for rating may be employed, depending on the number of applicants.   

• After collecting and tabulating the scores, the Chair notifies the MTAP Treasurer who has been selected for each Scholarship.   

The Chair also notifies the selected recipients.   

• Those selected for the CAP Scholarship are sent a congratulatory letter with instructions for obtaining the exam fee code from the MTAP Treasurer.   

• Those selected for the Bonnie McHenry and MTAP Scholarship are notified with a congratulatory letter.  Payment for these awards are submitted via Foundation Workflow.   

• Applicants who are not selected are informed and encouraged to apply again in the future.