Records Management 

The University follows the records retention schedules set forth by the State of Tennessee Records Management Division, as approved by the State’s Public Records Commission. To comply with the procedures and requirements of the State Records Management Division, as well as the State Public Records Commission, MTSU has established the following:

• Designation of a Records Officer
• Records Coordinators for each University Division/Department
• Annual records destruction event
• Records destruction procedures
• A proprietary, University Records Management Database
• Annual Records Management Training
• Annual updates to MTSU Policy 129, as needed

In addition, the State’s record classifications and retention schedules have been condensed into a single document for MTSU use entitled, “MTSU Records Classification Guide.” As new Records Disposition Codes are created and/or updated by the State Records Management Division, the MTSU Records Classification Guide will be updated.

The following is a list of resources to assist the MTSU community with record maintenance, retention, and destruction:

• Records Management Database
• MTSU Records Management Training
• Records Management FAQ
• Records Storage and Labeling FAQ
• Records Box Label
• MTSU Records Classification Guide – October 2022
• Policy 129 – Records Management and Disposal of Records

The following is a list of resources provided by the State:

For additional information regarding records retention schedules, or for assistance with questions regarding records destruction or records maintenance, please email [email protected].