We are responsible for processing all University and Foundation disbursements including travel reimbursements, with the exception of payroll and student financial aid. We ensure the integrity of transactions being entered into the finance system by providing the final review of expenditures for compliance with applicable MTSU policies and procedures. Please contact us for assistance.
Cope Administration Building Room 106 | 615-898-2940 | firstname.lastname@example.org
Routing Forms in Response to COVID-19
In response to COVID-19, Accounting Services has created three routing forms for signatures, so payment requests may be submitted electronically rather than via paper.
The Travel Claim Routing Form enables payment requesters to electronically submit Travel Expense Claims and the associated required documents in accordance with Travel Policy 658.
The Food Purchase Routing Form allows payment initiators to electronically submit Food Purchase Authorizations and the associated support in accordance with Food and Beverages Policy 661. Please note that this routing form is for Accounts Payable processing only and not for PCard food purchases.
The Payment Authorization Routing Form permits department staff to electronically submit either the University Payment Authorization or Foundation Payment Authorization forms and the supporting documentation.
Invoices and reimbursement requests submitted to Accounting Services after fiscal year closing will be expensed in the new fiscal year budget and will require an attached exception memorandum as to why payment was not made in the appropriate period for audit purposes. This memo must be routed through the appropriate chain of command and approved by the Vice President for Business and Finance.
Fiscal Year 2020 cutoff dates will be available by the end of May.
Click here to view the Forms
U.S. Person or Entity
- Foreign National Information Form
- International Wire Transfer Request
- W-8BEN (for payees who are individuals)
- W-8BEN-E (for payees that are Entities or Organizations)
- W-8ECI (Income Effectively Connected with the Conduct of a Trade or Business in the U.S.)
- W-8EXP (Foreign Governments or Other Foreign Organizations)
- W-8IMY (Foreign Intermediaries or Foreign Flow-through Entities)