Accounts Payable

We are responsible for processing all University and Foundation disbursements including travel reimbursements, with the exception of payroll and student financial aid.  We ensure the integrity of transactions being entered into the finance system by providing the final review of expenditures for compliance with applicable MTSU policies and procedures.  Please contact us for assistance.

Cope Administration Building Room 106   |   615-898-2940   |

Routing Forms in Response to COVID-19

In response to COVID-19, Accounting Services has created three routing forms for signatures, so payment requests may be submitted electronically rather than via paper.

Going forward, Accounting Services will no longer accept paper versions of the payment forms. Please use the applicable Dynamic Form to submit your request, and contact Accounting Services if you have any questions. For emergency processing, please contact Accounting Services in addition to submitting the form.

Travel Authorization/Travel Claim Routing Form

The Travel Claim Routing Form enables payment requesters to electronically submit Travel Expense Claims and the associated required documents in accordance with Travel Policy 658.

Food Purchase Routing Form

The Food Purchase Routing Form allows payment initiators to electronically submit Food Purchase Authorizations and the associated support in accordance with Food and Beverages Policy 661. Please note that this routing form is for Accounts Payable processing only and not for PCard food purchases.

Payment Authorization Routing Form

The Payment Authorization Routing Form permits department staff to electronically submit either the University Payment Authorization or Foundation Payment Authorization and the supporting documentation.

Year-End Information

Please see the fiscal year-end memorandum which includes important disbursement cutoff dates. Please be advised that these dates and requirements apply to all University, Foundation, and grant purchases.

Invoices and reimbursement requests submitted to Accounting Services after fiscal year closing will be expensed in the new fiscal year budget and will require an attached exception memorandum as to why payment was not made in the appropriate period.  This memo must be routed through the Accounting Services Dynamic Forms to the appropriate chain of command and approved by the Vice President for Business and Finance. For Procurement exceptions, fully approved exception requests may be obtained in Dynamic Forms and should be attached in MT$ource.

2021 Fiscal Year End Cutoff Dates


 Click here to view the Forms

Frequently Used Account Codes for the University
Frequently Used Accounts Codes for the Foundation
Exemptions available for FL, KY, TN and TX
Contact Accounts Payable for information
   U.S. Person or Entity

  W-9, Request for Taxpayer Identification Number and Certification

   Foreign Individual/Vendor
Contact Information


Cope Administration Building,
Room #103
Middle Tennessee State University
Murfreesboro, TN 37132