What I should know after applying to live on campus
What is self-assignment?
Self-assignment is the process of logging into the room assignment system to select your assignment location. This process is very much like selecting seating on an airplane or for concerts/sporting venues.
What must I understand before beginning the self-assignment process?
- We strongly advise for you to plan to use a laptop or desktop during your self-assignment time.
- If pop-up blockers are enabled, you must act to DISABLE them before beginning the process.
- Be sure to take a photo or print the confirmation page with your assignment details.
How do I approach self-assignment?
- To prepare yourself for self-assignment you should have several options or assignment locations in mind in case your first choice is not available.
- If you have a requested roommate, you and that individual should be in the same room or on the phone to communicate your self-assignment preferences and verify that you have both selected the identical building and room number in order to ensure the roommate match.
- At the bottom of the self-selection page you can view information in the form of visual
maps or data on tables. The standard view is set to Maps, but to toggle between maps
and data click “Display Table” in the upper right corner. The listing of available
spaces by location is available in both views. The format for available rooms by
location is Community: Area (# of spaces). If you click on one of the listings, you
will see a corresponding map appear. If you move the cursor over the map, you will
see the same information found under available spaces by location.
On the map locations available spaces will be indicated by a GREEN icon . If an area is not indicated in green, it is not an assignable location. Maps can show you all buildings within an area, specific buildings, and floors within a specific building with spaces or rooms with beds available. It will show bed spaces in relationship to other rooms on a floor. Take a few minutes to familiarize yourself with this information before making your selection.
If you are not interested in where the room is in relationship to another room, then we suggest you use the Display Table. The table will give you the same available information without pictures.
You can click on any red bed space [a RED icon indicates space is occupied] within the room you are considering and see the name of the person assigned at that location [provided they have released that information]. Please do not interpret a withheld name as an indicator of an individual’s questionable character but as a personal preference indicator for identity protection. In fact this student is being very careful. Please consider the fact that any student making their name available has just allowed any person to see where they are assigned within a specific building.
When does self-assignment begin?
Self-assignment for current residents will begin in October for the upcoming academic year (both Fall and Spring terms) and will continue until February. After February 1, current residents and new residents will pick together and will be at competition for the remaining bed spaces on campus. A tentative Self-Assignment schedule for new students can be found on the Dates Page of our website.
New Residents or current residents not participating in priority assignment:
Self-assignment for new residents and late reapplicants will begin in March and will continue until the start of the Waiting List or July 1st, whichever comes first.
Beginning July 1st, assignments will be made by the housing staff on a first come - first served basis to any remaining available space. All students, once assigned, can view their assignment on the “View My Assignment” Portal once they have an active room assignment for that term.
Self-assignment ends on July 1st or when a Waiting List has been started, whichever comes first. We will be sure to communicate when spaces are limited on our website, social media and via email (when applicable).
Because spring and summer spaces are limited or restricted to specific locations, self-assignment is not available for these terms.
When does self-assignment end?
The self-assignment process will end on July 1st or after a Waiting List has started, whichever comes first. We will be sure to communicate when spaces are limited on our website, social media and via email (when applicable).
How do I know when I can self-assign?
Students with a completed application process are eligible for self-assignment and will be notified of their “open date” by email at their MTSU email address ONLY. Follow the directions on that email to self-assign. For your convenience, a tentative schedule of self-assignment dates can be found on the “Dates” section of our website.
What is a completed application?
A completed application includes:
- Signed and dated residential life application and agreement
- $350 prepayment (Fall 2019-Spring 2020) or $150 prepayment (Spring 2019 ONLY)
- Proof of meningitis vaccination (since a student’s 16th birthday and within the last 5 years) submitted and processed by Student Health Services
- Notarized Financial Guarantor Addendum (for students under 18 years of age at the time of application)
*Note: Completion dates does not mean date applications and/or documentation is turned in as they require processing time.
What is the “open date”?
This is the first date that a student will have the opportunity to self-assign.
What if I miss the self-assignment deadline of July 1st?
Students will receive notice of their open date or first opportunity to make a self-assignment at their MTSU email account. Self-assignment will remain open for this student until they self-assign. If you do not self assign within two weeks, housing reserves the right to pick your space for you. Students who fail to self-assign by the self-assignment deadline will be assigned by housing staff to available spaces with consideration given to requested accommodations listed on your housing application.
What if my requested roommate completes his/her application process after me or is a new applicant and I am a returning student?
Mutual roommate requests are strongly encouraged to coordinate completed applications so that both students are eligible to self-assign at the same time. If your requested roommate does not complete the application process at the same time as you, or is a new student while you are a returning student, you should self-assign during your designated time and plan to re-assign yourself into a room with two vacancies (if one is available) at the time your requested roommate is to pick
What if I have problems with logging into the self-assignment process?
If you have problems logging into the system, you may call Housing at 615-898-2971, visit us in the Keathley University Center Room 300, or email a screen shot of your error message to email@example.com Our office hours are Monday – Friday 8:00 a.m. – 4:30 p.m.
What if I want to live in a living-learning community?
If you want to participate in a living-learning community, you may do so by choosing a space in the building which houses the learning community. Your self-assignment letter will provide you guidelines to which buildings/floors you should assign to if you would like to participate in one of our LLC’s. An application process is required of our Chemistry & Biology, as well as our Global Learning Community LLC’s, so please visit our LLC Website for more information.
When will I know who my roommate is?
You should be able to see roommate information at the time of selection if:  you select a location that has another student assigned at that location, and  if that student allowed students to see their information. You can also go back into the “View My Assignment” portal at any time to view your room assignment and roommate contact information, if available.
How do I see information about a potential roommate?
If you are viewing the Search Results by map, you will click on a red bed to see information about the student assigned to that space.
If you are viewing the Search Results by table, you will click on the student’s name to see information about the student assigned to that space. If the student elected to not show his/her name, you will click on “Name has been marked as private.” In this case you will not see the student’s name but you may see some information about the student.
Once I complete the self-assignment process, am I guaranteed “that” space?
The University reserves the right to make all premise assignments and to make any changes or transfers at the University’s discretion without notice, however, we will do our best to honor the self-assignment process and keep you in the location you selected.
What if I want to make an assignment change?
If you decide you want to change where you are assigned after you have completed the self-assignment process, you may go back into the housing system to reassign until May 1. After this date, you must send an email to Housing at firstname.lastname@example.org to request a change. Please be sure to include your complete name and MTSU ID number as well as information about the change you would like to make. If space permits, we will work to honor this request and any changes will be available in the “View My Assignment” portal.